Corporate Secretary

19 minutes ago

Greater Toronto Area, Canada Bay Street HR Full time

Position Overview

Our client, a Toronto-based Financial Institution is looking for a Corporate Secretary to join their executive leadership team and support the effective Board governance, oversight, and administration of the organization and its Board of Directors. This role is ideal for a licensed lawyer with a strong interest in corporate governance and board-level advisory work.

Responsibilities

  • Serve as Corporate Secretary to the Board of Directors and its committees, including attending meetings and advising on governance and procedural matters.
  • Plan, coordinate, and manage all Board and Committee meetings, including preparation of agendas, materials, resolutions, and accurate meeting minutes.
  • Ensure compliance with corporate legislation, bylaws, governance policies, and applicable regulatory requirements.
  • Maintain and oversee the organization's corporate records, minute books, statutory registers, and resolutions.
  • Advise the Board, committees, and senior management on corporate governance best practices and evolving legal requirements.
  • Support the onboarding, orientation, and ongoing education of Directors and Committee members.
  • Liaise with legal counsel, regulators, auditors, and other professional advisors on governance and corporate matters.
  • Support legal and governance aspects of corporate transactions, restructurings, and strategic initiatives, including document preparation and approvals.
  • Lead Board related projects and initiatives.
  • Handle highly confidential Board and executive matters with discretion, sound judgment, and professionalism.

Qualifications

  • Law degree (LL.B. or J.D.) and member in good standing with a Canadian law society.
  • Minimum 5 years of business experience including minimum of 3 years of relevant legal experience, with proven experience in corporate governance, corporate law, and regulatory law.
  • Demonstrated business acumen and ability to quickly execute on Board initiatives.
  • Strong understanding of corporate governance principles, statutory obligations, and compliance requirements.
  • Excellent written and verbal communication skills, with strong drafting and minute-taking capabilities.
  • Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
  • High level of professionalism, discretion, and sound judgment.

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