Assistant Corporate Secretary

7 days ago

Toronto, Canada Technical Standards and Safety Authority Full time

**About Us**:
Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 450 staff across Ontario. The roles within the TSSA are as diverse as the Province we serve. It takes all kinds of people with varied skillsets and backgrounds to meet our organizational goals, but all our employees share a few key traits:

- We are passionate about public safety.
- We are highly skilled, problem-solvers.
- We are collaborators who are invested in the communities we work in.
- We are more than employees; we are serving the greater good.
- We are committed to life-long learning and development.
- We operate with the highest integrity.

No matter which area you work in, you will collaborate with experts across diverse fields, backgrounds and cultures, expanding your knowledge and helping you realize your full potential.

We are currently seeking an **Assistant Corporate Secretary **to round out our Corporate Secretariat.

**Position Summary**:
**This is a temporary contract role** which reports to the Assistant General Counsel and Corporate Secretary, supporting both the board of directors and senior management. The Assistant Corporate Secretary plays a critical role in ensuring the sound governance of the corporation.

**Responsibilities**:

- Prepare meeting agendas
- Review, edit and upload all meeting materials to the board portal
- Schedule, prepare for an attend all board and committee meetings and other board events, including room set-up, logistics, refreshments and managing guest attendance
- Take concise and accurate minutes of board meetings that capture key points
- Manage all aspects of director remuneration and expense reimbursement
- Assist in coordinating the organization’s Annual General Meeting
- Confidently and professionally communicate with directors, management and external parties
- Coordinate the onboarding and offboarding of new and departing directors
- Maintain the organization’s policy register and board manual
- Assist in departmental budgeting and forecasting
- Complete annual filings and participate in audit activities and other tasks to ensure compliance with applicable corporate laws and regulatory requirements

**Job Qualifications**:

- College degree or diploma in legal studies, business or a similar field
- 3-4 years of relevant experience in a similar role
- Corporate governance educational courses or certifications an asset
- Advanced proficiency in Microsoft Word, PowerPoint, Excel and Teams
- Experience with board portals (Boardvantage preferred)
- Close attention to detail and the ability to manage multiple tasks

**Inclusion and Equal Opportunity Employment**:

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