Administrative Assistant

4 days ago

Scarborough ON MP T, Canada A1 Global College of Health, Business & Technology-Scarborough Full time

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office, particularly in a dental or medical setting. The ideal candidate will possess strong organizational skills, proficiency in various software applications, and a commitment to providing exceptional customer service.

Responsibilities -

  • Collect, review, and verify all required documentation in accordance with established timelines and institutional guidelines.
  • Respond promptly and professionally to placement-related inquiries from students, faculty, and external partners.
  • Maintain accurate and up-to-date records of placement activities, ensuring data integrity and confidentiality.
  • Provide logistical and administrative support to the Placement Coordinator in organizing pre-orientation sessions, meetings, and related events.
  • Facilitate clear, consistent, and transparent communication with the Placement Department and other internal stakeholders.
  • Assist in preparing reports, correspondence, and other documentation to support placement operations.
  • Contribute to the overall efficiency of the placement process by coordinating tasks, monitoring deadlines, and ensuring compliance with institutional standards.

Requirements -

  • Post-secondary diploma or degree in Business Administration, Office Administration, or a related field (or equivalent experience). - (preferred)
  • Proficiency in Microsoft Office Suite, particularly Excel (data tracking, pivot tables, formulas, and reporting). - (preferred)
  • Excellent written and verbal communication skills with a confident and professional demeanor.
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
  • High level of attention to detail and accuracy in documentation and record keeping.
  • Demonstrated professionalism, discretion, and confidentiality in handling sensitive information.
  • Proactive, reliable, and resourceful with a problem-solving mindset.
  • Ability to work collaboratively in a team-oriented and fast-paced environment.
  • Strong time management and follow-up skills to ensure tasks are completed efficiently.
  • Positive attitude and commitment to maintaining a student-centered approach in all administrative activities.

If you are looking for an opportunity to contribute to a dynamic team while utilizing your administrative skills, we encourage you to apply for this position

Job Type: Full-time

Pay: Up to $18.00 per hour

Benefits:

  • On-site parking

Education:

  • Secondary School (preferred)

Experience:

  • Administrative experience: 1 year (preferred)

Work Location: In person

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