Part-Time Organizational Assistant

About Family Service Nova Scotia:

Family Service Nova Scotia (FSNS) is a community-based provincial organization that has been offering a wide variety of programs and services to Nova Scotians since 1969. Supporting our service users is at the centre of everything we do

FSNS continuously adapts to meet service user needs through collaboration with funding and community partners. We provide services for individuals, families, and communities across Nova Scotia, ensuring a warm, welcoming, and non-judgmental environment.

We employ a person-centred approach, treating each service user uniquely and working together to achieve personal goals. A trauma-informed approach is integrated into all operations, respecting service users' experiences and resilience.

FSNS meets service users where they are by offering flexible hours, various modalities for engaging in services, and connections with service users in various locations, including FSNS offices, community spaces, and virtual platforms.

Our Mission

Our mission is to work alongside individuals, families, and communities to honour their diversity and strengths while creating space for self-exploration and supporting them in maintaining healthy relationships.

Why Work with Us?

At Family Service Nova Scotia, we believe that our team is our greatest asset. We are dedicated to creating a workplace that values collaboration, innovation, and professional growth. When you join us, you can expect:

• Hybrid work model
• A competitive compensation package which includes Health, Dental and Pension
• A dynamic and diverse workforce
• Flexible work hours
• A strong commitment to family and community
• Generous holiday package beyond stat holidays
• A supportive team environment
• A culture of innovation and growth
• Opportunities for growth and advancement

POSITION: Part-Time Organizational Assistant (OA) (4 days/week)

LOCATION: Glace Bay & Sydney, Nova Scotia

QUALIFICATIONS: Our organization is seeking an individual with proven administrative experience, strong organizational skills, and a collaborative approach to supporting teams. This is a full-time, permanent position.

The ideal candidate will be proficient in Microsoft Word, Excel, and office-based technologies, and demonstrate excellent interpersonal and communication skills.

POSITION REQUIREMENTS: The Organizational Assistant is responsible for providing administrative and coordination support across programs, leadership, and day-to-day operations.

Key responsibilities include:

• Providing general office support, including managing mail, filing, photocopying, and supply inventory
• Supporting scheduling, document preparation, and meeting coordination for leadership and program staff
• Assisting with event logistics and planning tasks as needed
• Helping to track purchases, invoices, and routine expenditures
• Supporting internal communications and follow-up on action items
• Maintaining a professional and welcoming environment for staff, partners, and clients

Preferred skills include:

• Knowledge of office procedures and protocols
• Experience with event planning or coordination
• Familiarity with scheduling software and document management tools

The Organizational Assistant must be highly organized, adaptable, and comfortable working in a fast-paced, mission-driven environment. A positive attitude, discretion, and strong attention to detail are essential for success in this role.

In accordance with hiring priorities, Canadian citizens and permanent residents will be given preference. All applicants are asked to clearly state their citizenship or residency status, and those wishing to be considered for this designated position should self-identify.

Family Service Nova Scotia is an equal opportunities employer. If you are interested in the position, please send an email with a resume to:

Nancy MacDonald, Chief Executive Officer

Family Service Nova Scotia

E-mail:

Job Type: Part-time

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Mileage reimbursement
• Paid time off
• RRSP match
• Vision care
• Work from home

Work Location: In person