Administrative Assistant

AYD Admin Secretary to Deputy Minister

Regular/full-time

Office of the Auditor General

OAG

Winnipeg MB

Advertisement Number: 44778

Salary(s): AYD $56, $66,271.00 per year

Closing Date: December 11, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

The Office of the Auditor General (Office) is an independent office of the Legislative Assembly. The Office ensures that the Legislative Assembly and the public receive independent assessments of government accountability information; compliance with legislative authorities; and the operational performance of government. The type of audits/projects undertaken by the Office include: financial statement audits; compliance with authority audits; performance audits (Value-For-Money); investigations; information technology audits; and governance reviews. Audits/projects can be conducted on government departments, crown corporations, and funded agencies, including those within the education, health care, and municipal governments.

Duties:

Reporting to the Director, Corporate Services the assistant to the Auditor General is responsible for providing overall reception, secretarial, administrative, and clerical support to the Auditor General and staff at Office of the Auditor General (OAG). The incumbent provides confidential administrative support to the Auditor General in a timely, effective and professional manner. This position must interact effectively with members of the public and OAG employees, liaising/communicating regularly with staff in Deputy Minister, Minister and other Legislative or Government offices.

This is a position that, at times, can be highly demanding. The incumbent must constantly be prioritizing multiple tasks and requests from the Auditor General and members of the Office. These requests can often result in tight deadlines that can shift at any given time. The incumbent will also have regular contact with external stakeholders such as Ministers, Deputy Ministers, Government agencies, members of the Legislative Assembly, other Legislative Auditor offices and members of the public. Much of this contact will be dealing with requests that must be dealt with in a timely manner.

Qualifications:

Essential:

• Experience performing administrative and/or clerical duties, which may include but are not limited to: reception, answering phones, records management, filing, data entry, receiving and recording invoices, etc.
• Experience providing confidential administrative support at the executive or deputy minister level in the public sector.
• Experience communicating with the public by telephone and in person
• Proficiency with technology, including personal computers and current Microsoft Software applications such as Word, Excel, PowerPoint, Teams and Outlook.
• Demonstrated organization and problem-solving skills with the ability to prioritize work. Experience researching, analyzing, compiling, and summarizing information.
• Strong interpersonal skills, including political acumen, with the ability to establish and maintain professional working relationships with staff at all levels of government as well as the public.
• A high degree of initiative and the ability to work independently with minimal supervision.
• Excellent written communication skills with experience drafting, proofreading, and formatting various types of correspondence and submissions with a high degree of accuracy.
• Sound judgement and problem-solving skills with the ability to handle sensitive and non-routine issues.

Desired:

• Ability to communicate in French.
• Experience doing time entry in SAP.
• Experience with QuickBooks Online.

Conditions of Employment:

• Must be legally entitled to work in Canada
• A satisfactory Criminal Record Check

Advertisement # 44778

Manitoba Legislative Assembly

Human Resource Services

Broadway

Winnipeg MB , R3C 3R6

Phone:

Fax:

Email:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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