Office & Accounts Payable Coordinator

1 week ago

Edmonton, Alberta, Canada OUTLINE Homes Full time $45,000 - $65,000 per year

Company Description

OUTLINE Homes is Edmonton's premier interior design-build firm, specializing in transforming older homes in mature neighbourhoods into thoughtfully designed, enduring living spaces. We offer a seamless and transparent process—from initial concepts and design through to construction and completion - ensuring clients feel supported, informed, and inspired at every step. Our collaborative team culture, commitment to craftsmanship, and focus on client experience are at the heart of what we do.

Position: Office & Accounts Payable Coordinator
(Full-Time, On-Site
• Edmonton, AB)

Role Overview

We are seeking a detail-oriented and proactive Office & Accounts Payable Coordinator to support the day-to-day financial and administrative operations of our fast-paced design-build office. This role ensures smooth office workflow, accurate processing of vendor invoices and payments, and clear financial documentation across multiple projects.

The ideal candidate thrives in a collaborative environment, enjoys keeping systems organized, and takes pride in accuracy, timeliness, and professional communication - both internally and with our trade partners and suppliers.

Key Responsibilities

  • Process accounts payable, including coding, verifying, and entering vendor invoices into QuickBooks Online
  • Maintain accurate financial and project-related documentation, ensuring alignment with internal approvals and budgets
  • Reconcile vendor statements and resolve invoice discrepancies in a professional and timely manner
  • Monitor outstanding payables and prepare weekly payment runs
  • Support month-end and project cost tracking through data organization and reporting
  • Maintain organized digital filing systems and office documents
  • Oversee general office operations including ordering supplies, managing incoming mail/packages, and coordinating office maintenance
  • Provide administrative support to the design and construction teams, including scheduling and preparing internal documents
  • Assist with onboarding new trades, employees, and vendors (collect WCB, insurance, etc.)

Qualifications

  • 2+ years experience in accounting, bookkeeping, accounts payable, or office administration
  • Strong working knowledge of QuickBooks Online and Microsoft Office Suite (Excel proficiency required)
  • Comfortable handling numerical and document accuracy with a high degree of attention to detail
  • Strong organizational and time-management skills, with the ability to prioritize and manage multiple deadlines
  • Excellent communication skills - professional, friendly, and solutions-oriented
  • Experience in construction, real estate, or design industry considered an asset (not required)

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