Office & Accounts Payable Coordinator

2 weeks ago

Edmonton, Alberta, Canada OUTLINE Homes Full time

Company Description

OUTLINE Homes is Edmonton's premier interior design-build firm, specializing in transforming older homes in mature neighbourhoods into thoughtfully designed, enduring living spaces. We offer a seamless and transparent process—from initial concepts and design through to construction and completion - ensuring clients feel supported, informed, and inspired at every step. Our collaborative team culture, commitment to craftsmanship, and focus on client experience are at the heart of what we do.

Position: Office & Accounts Payable Coordinator
(Full-Time, On-Site
• Edmonton, AB)

Role Overview

We are seeking a detail-oriented and proactive Office & Accounts Payable Coordinator to support the day-to-day financial and administrative operations of our fast-paced design-build office. This role ensures smooth office workflow, accurate processing of vendor invoices and payments, and clear financial documentation across multiple projects.

The ideal candidate thrives in a collaborative environment, enjoys keeping systems organized, and takes pride in accuracy, timeliness, and professional communication - both internally and with our trade partners and suppliers.

Key Responsibilities

  • Process accounts payable, including coding, verifying, and entering vendor invoices into QuickBooks Online
  • Maintain accurate financial and project-related documentation, ensuring alignment with internal approvals and budgets
  • Reconcile vendor statements and resolve invoice discrepancies in a professional and timely manner
  • Monitor outstanding payables and prepare weekly payment runs
  • Support month-end and project cost tracking through data organization and reporting
  • Maintain organized digital filing systems and office documents
  • Oversee general office operations including ordering supplies, managing incoming mail/packages, and coordinating office maintenance
  • Provide administrative support to the design and construction teams, including scheduling and preparing internal documents
  • Assist with onboarding new trades, employees, and vendors (collect WCB, insurance, etc.)

Qualifications

  • 2+ years experience in accounting, bookkeeping, accounts payable, or office administration
  • Strong working knowledge of QuickBooks Online and Microsoft Office Suite (Excel proficiency required)
  • Comfortable handling numerical and document accuracy with a high degree of attention to detail
  • Strong organizational and time-management skills, with the ability to prioritize and manage multiple deadlines
  • Excellent communication skills - professional, friendly, and solutions-oriented
  • Experience in construction, real estate, or design industry considered an asset (not required)

  • Accounts Payable Coordinator 3-month contract

    1 week ago

    Edmonton, Alberta, Canada Xerxes Full time

    THE ROLEReporting to the Accounts Payable Manager, the Accounts Payable Coordinator is responsible for accounts payable invoice and payment processing together with effective vendor management. Primarily remote work with weekly visits to the site office for work so must have transportation to and from location.DURATION: 3-month contractDuties And...

  • Accounts Payable Analyst

    1 week ago

    Edmonton, Alberta, Canada Bird Construction Full time

    Where Greatness GrowsThe greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our...

  • Accounts Receivable/Payable

    1 week ago

    Edmonton, Alberta, Canada Sandvik Full time

    INROCK CANADA ACCOUNTS RECEIVABLE, PAYABLE & OPERATIONS SPECIALISTInrock has been in business since 1993 and a part of Sandvik Group since 2018. Inrock is a worldwide leader as a tooling and services provider to Horizontal Directional Drilling (HDD) Contractors for the underground installation of pipelines. Inrock is looking to fill an open position for...

  • Accounts Receivable/Payable

    1 week ago

    Edmonton, Alberta, Canada Sandvik Full time

    INROCK CANADA ACCOUNTS RECEIVABLE, PAYABLE & OPERATIONS SPECIALISTInrock has been in business since 1993 and a part of Sandvik Group since Inrock is a worldwide leader as a tooling and services provider to Horizontal Directional Drilling (HDD) Contractors for the underground installation of pipelines.  Inrock is looking to fill an open position for an...

  • Accounting Accounts Payable

    1 week ago

    Edmonton, Alberta, Canada Running Room Full time

    Accounts Payable Clerk (Full-Time, Permanent) Location: Edmonton Corporate Office We are currently hiring an Accounts Payable Clerk to join our Accounting and Finance team.  This job is 100% worked in-office (no work from home or hybrid work). Discover the Running Room DifferenceFor over 40 years, Running Room has been the heartbeat of the running...

  • Accounts Payable Clerk

    5 days ago

    Edmonton, Alberta, Canada NationaLease Full time

    In 1944, a group of regional truck lease company owners met in Chicago to discuss how they could work together to provide maintenance for one another as their trucks began to travel across the country. From that meeting, NationaLease was born. Today, maintenance and the technicians who provide it still form the backbone of the NationaLease system. We are...

  • Accounts Payable Specialist

    5 days ago

    Edmonton, Alberta, Canada Dentons Full time

    Accounts Payable Specialist (12-month opportunity)Edmonton, AB, CA Ottawa, ON, CA Toronto, ON, CA Calgary, AB, CANov 17, 2025Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global...

  • Accounts Payable Clerk

    3 days ago

    Edmonton, Alberta, Canada Aplin Full time

    We're hiring a detail-driven Accounts Payable Clerk for a 1-month temporary contract (potential for extension) with a well-established real estate and property management company in Edmonton. If you enjoy working with numbers, keeping things organized, and supporting a collaborative finance team, this could be the perfect fit.This position will be...

  • Accounts Payable Clerk

    1 week ago

    Edmonton, Alberta, Canada Associated Engineering Full time

    Job DescriptionThe opportunityAssociated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Temporary Full-time Accounting Clerk – Accounts Payable (until May 2027) to join our team in our Downtown Edmonton office. In this role the successful candidate will be responsible for processing and recording vendor...

  • Accounts Receivable/Payable Clerk

    2 weeks ago

    Edmonton, Alberta, Canada The Good Samaritan Society Full time

    Status: Open until filled.Accounts Receivable/Payable ClerkCompetition #: CO.25.075Employment Type: Full-Time, TemporaryThe OpportunityLocationGood Samaritan Society Street, Edmonton, ABEmployment TypeTemporary Full-time 1.0 FTEJanuary 2026 until June 30, months)Hours of Work Wages$22.46-$29.19/hrEmployee GroupOut of ScopeReporting to the AR/AP Supervisor,...