Project Coordinator

2 days ago

Toronto, Ontario, Canada Stir Consulting Full time


About the Role

Reporting to the Director, Enterprise Transformation, and working closely with the Program Manager and Project Manager, the Project Coordinator supports the planning, execution, and monitoring of enterprise-wide initiatives within the EPMO.

This role blends project coordination, administrative support, and opportunities to contribute to data analysis, process improvement, and governance. Its an excellent entry point for professionals looking to deepen their experience in enterprise transformation, project management, and change enablement.

Why Join Us

This one-year full-time position offers the opportunity to:

  • Contribute directly to enterprise-wide transformation projects with meaningful organizational impact.
  • Gain hands-on experience in project coordination, governance, and program delivery.
  • Work alongside transformation leaders and develop strong project management skills.
  • Build problem-solving, analytical, and stakeholder communication skills in a fast-paced environment.
What You Will Do
Project Coordination & Administrative Support
  • Support Project and Program Managers with the coordination and delivery of projects

  • Help develop and maintain project plans, schedules, and activity trackers.

  • Monitor dependencies, milestones, and deliverables; escalate risks or issues when needed.
  • Organize project meetings, prepare agendas, capture minutes and decisions, and ensure follow-up on actions.
  • Maintain budget trackers, support invoice processing, and assist with financial reporting.
Data, Reporting & Insights
  • Collect and analyze project data to identify trends, risks, and performance insights.
  • Create dashboards and status reports to provide visibility across the transformation portfolio.

  • Support capacity and resource tracking, identifying optimization opportunities.

Risk, Issues & Governance
  • Maintain and update RAID logs aligned with Enterprise Risk Management (ERM) standards.
  • Support the documentation and monitoring of mitigation plans and escalation procedures.
Process Improvement & Methodology
  • Contribute to refining project management frameworks and delivery methodologies

  • Identify and propose process improvement opportunities.

  • Support intake and governance processes for new initiatives.

Stakeholder Communication
  • Prepare presentations, dashboards, and communications for leadership and project stakeholders.

  • Promote clear, consistent communication across teams and workstreams.

  • Assist with change management activities and stakeholder engagement efforts.

  • Ensure all documentation is accurate, organized, and audit-ready.

What You Bring
  • 3+ years of experience as a Project Coordinator, Project Administrator, Project Analyst, or in a related role.
  • Degree or diploma in Business Administration, IT, or a related discipline (or equivalent experience).

  • PMP, CAPM, or equivalent certification.

  • Strong understanding of project management methodologies (Agile, Waterfall, or hybrid).
  • Experience using PPM tools such as Microsoft Project, Smartsheet, Jira, Asana, Aha, or

  • Advanced skills in Excel, PowerPoint, and SharePoint.

  • Strong organizational, communication, and stakeholder engagement abilities.

  • Experience documenting and maintaining project or process materials.

  • Comfortable facilitating discussions and presenting to groups.

  • Adaptable, proactive, and able to manage multiple priorities in a dynamic environment.

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