Executive/ Personal Assistant
6 days ago
Executive / Personal Assistant to Managing Partner
We are looking for a highly organized, proactive Executive / Personal Assistant to support the Managing Partner of a fast-paced, well-established finance company.
Key Responsibilities:
Professional:
- Manage busy calendar, schedule meetings, and coordinate appointments
- Organize invoices and daily expense entries; perform weekly credit card audits
- Order and manage office supplies; keep inventory of office
- Process employee onboarding/offboarding
- Post job ads on Indeed and assist with hiring logistics
- Arrange business travel for the team (flights, hotels)
- Organize office events, including ordering food and beverages
- Perform other occasional tasks as required
Personal:
- Book personal appointments and make calls on behalf of the Managing Partner
- Order personal items and occasionally run errands or shopping
- Arrange personal travel (flights, hotels, itineraries)
Ideal Candidate:
- Proven experience as an Executive or Personal Assistant, preferably in finance or a fast-paced professional environment
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask, prioritize, and work under pressure
- High level of discretion, professionalism, and reliability
- Proactive and detail-oriented
- Comfortable handling both professional and personal tasks
What We Offer:
- Extended health benefits
- Work among a young, vibrant, collaborative team
- Opportunity to support an executive in a fast-paced environment
- Full-time role: Monday – Friday
- Working hours: 9:00 AM – 5:30 PM
- Work from home: Option available two times per month
- Immediate hire
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
Work Location: In person
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