Executive/ Personal Assistant

6 days ago


Vancouver, British Columbia, Canada Approval Express Canada Full time

Executive / Personal Assistant to Managing Partner

We are looking for a highly organized, proactive Executive / Personal Assistant to support the Managing Partner of a fast-paced, well-established finance company.

Key Responsibilities:

Professional:

  • Manage busy calendar, schedule meetings, and coordinate appointments
  • Organize invoices and daily expense entries; perform weekly credit card audits
  • Order and manage office supplies; keep inventory of office
  • Process employee onboarding/offboarding
  • Post job ads on Indeed and assist with hiring logistics
  • Arrange business travel for the team (flights, hotels)
  • Organize office events, including ordering food and beverages
  • Perform other occasional tasks as required

Personal:

  • Book personal appointments and make calls on behalf of the Managing Partner
  • Order personal items and occasionally run errands or shopping
  • Arrange personal travel (flights, hotels, itineraries)

Ideal Candidate:

  • Proven experience as an Executive or Personal Assistant, preferably in finance or a fast-paced professional environment
  • Exceptional organizational and time-management skills
  • Strong written and verbal communication abilities
  • Ability to multitask, prioritize, and work under pressure
  • High level of discretion, professionalism, and reliability
  • Proactive and detail-oriented
  • Comfortable handling both professional and personal tasks

What We Offer:

  • Extended health benefits
  • Work among a young, vibrant, collaborative team
  • Opportunity to support an executive in a fast-paced environment
  • Full-time role: Monday – Friday
  • Working hours: 9:00 AM – 5:30 PM
  • Work from home: Option available two times per month
  • Immediate hire

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • On-site gym
  • Paid time off
  • Vision care

Work Location: In person



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