Executive And Personal Assistant

2 weeks ago

Vancouver, British Columbia, Canada Venue Kings Full time

Executive & Personal Assistant to the CEO

Are you a highly organized, proactive professional who thrives in a fast-paced, dynamic environment? This is a unique opportunity to work closely with a CEO in a trusted role that blends executive, administrative, and personal support. Your ability to anticipate needs, manage competing priorities, and handle sensitive matters with discretion will be key to success in this position.

This role is ideal for someone who is confident taking initiative, adaptable to changing priorities, and comfortable supporting both business and personal matters with professionalism and care.

Key Responsibilities

  • Provide comprehensive executive and personal support to the CEO across business and personal matters
  • Act as a key liaison between the CEO, internal teams, external partners, suppliers, and clients
  • Work closely with the Human Resources and Business Operations Managers to ensure the seamless operation of the CEO's office
  • Coordinate and manage travel arrangements and accommodations for the CEO, extended family, and staff
  • Plan and organize office and business events, including staff birthdays, anniversaries, and celebrations
  • Run business and personal errands as required, including banking and coordinating pick-ups and deliveries
  • Prepare, organize, and file expense receipts and documentation
  • Assist with special projects and ad-hoc initiatives as directed by the CEO
  • Manage inbound and outbound mail and shipments using platforms such as FedEx, UPS, and Canada Post
  • Support office operations and assist with home and personal life administration as required

Qualifications & Requirements

  • Strong sense of responsibility with the ability to work independently and manage tasks with minimal supervision
  • Exceptional attention to detail and strong organizational and time-management skills
  • High level of professionalism, discretion, and confidentiality
  • Excellent verbal and written communication skills with the ability to interact effectively with a wide range of stakeholders
  • Proficiency in MS Office and strong overall computer literacy
  • Valid driver's license, clean driving record, and access to a vehicle

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