Corporate & Real Estate Administrator

5 days ago

Toronto, Ontario, Canada Dilawri Group of Companies Full time $60,000 - $100,000 per year

Company Description

Dilawri Group of Companies, privately owned and operated since 1985, is Canada's largest automotive group. The company's national network includes 85 franchised dealerships representing 38 globally beloved automotive brands in Canada and the United States. Dilawri is committed to providing exceptional products and customer service through its more than 4,000 employees. Dilawri is also dedicated to giving back to the communities it serves, having contributed millions of dollars to various charitable causes through the Dilawri Foundation since 2002.

Role Description

Under the supervision of the Vice-President, Strategic Development & Real Estate, we are seeking a highly organized and proactive team member to support our Real Estate and Corporate Legal functions. This role is ideal for a paralegal or legal associate with a background and passion in real estate who is looking to work alongside a team of dedicated professionals in a fast-paced environment.

The successful candidate will use their superior organizational skills and legal experience to deliver value in three key areas:

(i) taking on a management/administration role for all real estate leases;

(ii) supporting the real estate group on all construction projects; and

(iii) taking on corporate secretary responsibilities for all entities in the group

Primary Duties and Responsibilities

Real Estate Administration

  • Support and administer a portfolio of over 130 leases and 30+ active construction projects.
  • Review and interpret legal documents, identifying key terms and obligations.
  • Oversee lease documentation, renewals, amendments, and compliance tracking.
  • Identify, track and manage key dates related to leases across multiple entities for new and existing locations.
  • Support construction administration, including contract coordination, invoicing, and documentation.
  • Assist with dealer agreements and general contract management.
  • Implement and maintain contract and lease management software systems.
  • Act as point of contact for internal and external partners, provide information as necessary in a timely manner for all lease related inquiries.
  • Organize and maintain legal files, ensuring accuracy and accessibility.
  • Collaborate closely with internal stakeholders to execute on priorities.
  • Other administrative support as required.

Corporate Secretary & Governance Support

  • Maintain the legal organizational chart, including directors, shareholder agreements, and share classes for multiple entities.
  • Maintaining entity information (including, but not limited to directors, shareholder agreements, signing authorities, share classes) for multiple entities and responding to requests for corporate records.
  • Manage legal correspondence while maintaining confidentiality.
  • Liaise with external counsel to set up new, and maintain existing, legal entities as required.
  • Track critical dates to ensure all corporate entities remain compliant with appropriate documentation.
  • Act as corporate secretary ensuring governance documentation is current and compliant.
  • Monitor and implement best practices in governance and compliance.

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