Administrative Assistant

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer's fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment.

Job Title: Administrative Assistant

Location: G3 Thunder Bay

The Administrative Assistant is responsible for administrative support and assistance to the management team. This role administers general business office activities that are clerical in nature, which includes supporting payables and invoicing processes, maintaining an efficient and well-organized office, and providing excellent customer service to all internal and external clients.

KEY RESPONSIBILITIES:

• Greets customers/visitors and answers their questions promptly and professionally
• Monitors and authorizes the entrance and departure of visitors and other persons in accordance with company security protocol
• Answers, screens, and directs all external and internal calls received through main switchboard to the appropriate person or department
• Maintains office files, coordinates incoming/outgoing mail and courier packages, and manages office supplies
• Prepares letters, memos, and reports
• Provides support and data entry for various systems (Agrosoft, LV)
• Provides basic office machine and IT support to other staff
• Under direction of their manager, contacts customers regarding the sale or promotion of products and services
• Compiles and provides information on items, such as stocks in store, shippable stocks, balance of contracts to arrive, product sales, prices, shipments and accounts outstanding as requested
• Processes customer grain settlements accurately and promptly and in a professional and courteous manner
• Ensures customer contracts are not being over - or under - filled
• Follows up with the Finance and Accounting department to ensure submitted payables and receivables are properly authorized and payments are received
• Maintains documentation of Safety, Health and Training activities
• Manage G3 University training schedule and ensure follow ups
• Support the site by making scheduling adjustments in Dayforce
• Support QMS monthly processes
• Support QA requirements with QA corporate team
• Support onboarding new hires process
• Support CFIA audit process
• Support Transport Canada/Port security requirements
• Complies with requirements of G3's Food Safety Quality Management System (FSQMS)
• Performs other related duties as assigned

PROFESSIONAL QUALIFICATIONS & EXPERIENCE:

• High School diploma or equivalent
• Working knowledge of math and accounting (use of percentages, etc.)
• Minimum one year of office experience required
• Proficiency in Microsoft Excel, Outlook, etc.
• Office Assistant Certificate or related education is an asset
• Bilingual in English and French is an asset

If you are looking for a flexible work-life balance, a competitive salary and benefits package and an opportunity to grow your career, G3 will give you this opportunity. Join our diverse team of talented professionals

G3 is committed to providing a safe and respectful work environment, and to supporting the success of employees throughout the organization. We encourage women, indigenous people, people with disabilities and members of visible minorities to apply and self-identify. Reasonable accommodations are available to applicants with disabilities.