Executive Administrative Assistant
4 days ago
Job Overview
Service Nova Scotia is currently seeking a highly organized and detail-oriented Secretary to provide advanced administrative and clerical support in a fast-paced government office environment. This temporary contract role is ideal for a professional with strong communication skills, excellent multitasking abilities, and a commitment to efficiency and accuracy.
Key Responsibilities
- Provide day-to-day administrative and clerical support to management and staff
- Prepare and format correspondence, reports, memos, and internal documents
- Manage calendars, schedule meetings, and coordinate appointments and room bookings
- Receive, sort, and distribute mail and prepare outgoing correspondence
- Maintain organized filing systems (electronic and paper)
- Perform accurate data entry and database updates
- Answer calls and emails, directing inquiries to the appropriate contacts
- Support departmental projects and ensure alignment with internal procedures
- Uphold confidentiality and government administrative standards
- Perform additional tasks as needed by supervisors or managers
Qualifications
- Proven experience in an administrative or office support role (public sector experience is an asset)
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize, multitask, and meet deadlines
- High attention to detail and accuracy in all documentation
- Able to work independently with minimal supervision
- Professionalism and discretion in handling sensitive information
Job Type: Fixed term contract
Contract length: 12 months
Pay: $17.75-$26.52 per hour
Expected hours: 37.5 per week
Work Location: In person
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