Administrative Assistant, IMIT

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment – flexibility that suits your needs.
• Competitive salary
  
• Comprehensive health & dental benefits, with immediate coverage upon starting.
  
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
• The opportunity to make a positive contribution to the BC health care system through your work.

HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbia's publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more.

Join our highly talented team in a culture of learning, innovation, and visionary thinking.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office.

For more information, visit

OPPORTUNITY:

HEABC has an opportunity for an Administrative Assistant on a 20-month contract for the Information Management/ Information Technology (IMIT) team. Reporting to the Chief Information Officer (CIO), the Administrative Assistant provides confidential administrative support functions to the CIO and IMIT leadership team (ITLT) by coordinating workflow for the assigned area, developing and implementing office processes and procedures, composing correspondence, formatting complex documents and arranging and attend meetings and take minutes. The Administrative Assistant will also reconcile and get approval for invoices, create spreadsheets for statistical and database purposes, set up and maintain files, prepare and maintain timekeeping records and expense tracking, and answer a variety of inquiries via telephone, email, and in person.

Responsibilities include:

1. Coordinates information flow within the department by prioritizing and organizing documents to ensure that work, correspondence, and inquiries of a routine, urgent, or confidential nature are appropriately routed.
2. Schedules appointments and meetings and ensures all necessary support documentation is available, and arrangements are complete. Prepares agendas and takes minutes at meetings for distribution and follows up on action items as required.
3. Manages schedules and calendars for the CIO and ITLT by prioritizing and arranging appointments and travel and ensuring that schedules are manageable.
4. Organizes financial information and reporting by collecting, verifying, and forwarding travel vouchers, expense claims, and invoices for processing.

Required Experience:

Minimum successful completion of grade twelve (12) plus successful completion of a recognized administrative program and five years recent, related experience or an equivalent combination of education, training and experience.

• Demonstrated ability to communicate effectively and to deal with others effectively.
• Proficient in a variety of applications including Word, Excel, PowerPoint, Visio, Outlook, and Internet- and intranet-based applications.
• Demonstrated ability to function independently and organize work with minimal direction.
• Demonstrated ability to deal effectively with all levels of the organization and people from outside the organization in a courteous, tactful, and diplomatic manner.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range:       $48,476 to $63,624

Typical Hiring Range: $48,476 to $60,594

In determining salary, HEABC considers many factors including the successful candidate's skillset and experience as well as internal equity. The final salary offer will be at HEABC's sole discretion and presented as part of a competitive total compensation package.

HOW TO APPLY:

If you're looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at:

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care. 

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

We wish to thank all applications for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.

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