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Administrative Assistant
3 hours ago
In 1944, a group of regional truck lease company owners met in Chicago to discuss how they could work together to provide maintenance for one another as their trucks began to travel across the country. From that meeting, NationaLease was born. Today, maintenance and the technicians who provide it still form the backbone of the NationaLease system. We are looking to strengthen our team with people who share our passion for providing a high level of quality and service to our customers. If you are that sort of person, we'd love to hear from you. Additional information can be found on our website at You can also follow us on Twitter and Facebook.
We are the best at what we do so what are you waiting for?
The Calmont Group is growing and we would love for you to come and grow with us
For nearly 50 years, Calmont Group, a growing Canadian-based company with branches in Alberta, Saskatchewan, Manitoba, and Ontario. We are dedicated to delivering best-in-class transportation solutions to meet the diverse needs of our customers. Headquartered in Edmonton, Alberta, Calmont Group is comprised of Calmont Leasing Ltd., Calmont Truck Centre Ltd., Calmont Equipment Ltd., and Carter Lease and Rentals.
Benefits:
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
RRSP match
Vision care
What You'll Do
Join our team and experience a rewarding and challenging work environment with skilled and supportive teammates. We are currently accepting resumes from dedicated and energetic individuals who are looking for a challenging and rewarding career as an Administrative Assistant.
PURPOSE OF POSITION
The Administrative Assistant is responsible for providing clerical, administrative, and accounting support. With a customer-driven focus, the Administrative Assistant ensures that the administrative services are provided in a timely and efficient manner.
CORE RESPONSIBILITIES
Understand and promote the Company's mission statement, values, and strategic goals.
Understand and adhere to Company standards, policies, procedures, and practices.
Maintain effective working relationships and communication with other company departments and personnel.
Foster the team environment and create a "group culture".
Drive and maintain a high level of efficiency and productivity.
Actively seek and keep abreast of all relevant industry/occupational knowledge, changes and potential opportunities through the pursuit and participation of training, industry specific literature, industry, trade or professional specific associations and education.
GENERAL DUTIES
Provide word processing and administrative support to branch personnel.
Maintain general filing system.
Maintain and monitor adequate inventory of office supplies.
Coordinate repair and maintenance of office equipment, including postage meter.
Open, sort, date stamp, and distribute all general correspondence.
Prepare daily outgoing mail for pick up.
Sign for incoming courier packages and distribute.
Prepare Purolator courier packages for branches and others.
Mail out customer invoices, lease billings, statements and cheques as directed
Photocopy cheques, scan cash receipts and post cash receipts as required
Deposit cheques daily
Scanning of lease and accounts receivable as backup
Answering phones, taking messages and forwarding phone calls
Ensure the confidentiality and security of all financial files
Basic journal entries
Tracking of rental utilization
ACCOUNTING SUPPORT
Mail out customer invoices, lease billings, statements and cheques as directed.
Set up new accounts and update accounts as required.
Photo copy cheques, scan cash receipts and post cash receipts as required.
Ensure the confidentiality and security of all financial files.
What We're Looking For
DESIRED KNOWLEDGE, SKILLS AND EXPERIENCE
High School Diploma or GED.
Minimum of 2 year(s) administrative experience.
Experience with answering multiline phones.
Self-starter with the ability to prioritize and organize workload in a fast paced environment.
Excellent attention to detail with a sense of urgency to meet tight deadlines.
Standard First Aid/CPR Certificate an asset.
WHMIS an asset.
Effective interpersonal and communication skills in order to work with wide number of people, including peers, subordinates, and other company departments and staff.
Strong customer service attitude and leadership to ensure customer expectations are exceeded.
Effective negotiation, persuasion, and listening skills to facilitate successful resolution of concerns.
Effective time management, decision making, planning and organizing skills.
Write legibly and possess excellent verbal communication skills.
Strong computer skills with excellent accuracy and attention to detail.
Safety awareness and attitude.
Must have proficient knowledge in office administration, effective computer skills including, word processing, spreadsheet and data entry knowledge.
WHY YOU SHOULD APPLY
If you are energetic, friendly and thrive working in a fast-paced environment, then this may be the opportunity for you. At Calmont, we believe in a healthy work-life balance and we are pleased to offer a competitive compensation package, along with a first class benefits package for the correct individual.
For more information about Calmont NationaLease, please visit our website at
Location
Edmonton, AB T5L3C5
Position Type
Full-time
Required Travel
None
