Logistics Administrator

11 hours ago

Winnipeg MB RX C, Canada Bullwhip Logistics Full time

Job Opportunity: Logistics Administrator & Dispatch Coordinator

Bullwhip Logistics is an industry-leading courier and 3PL provider in Winnipeg, dedicated to reliability and professional service excellence. Due to our recent expansion and successful acquisition of major public sector contracts—including the City of Winnipeg —we are seeking a highly organized Logistics Administrator & Dispatch Coordinator to join our office team.

The Role

This is a multi-faceted administrative position designed for a professional who thrives in a fast-paced environment. You will serve as the operational hub of our office, ensuring that our high-stakes government and commercial contracts are executed with 100% accuracy.

Key Responsibilities

1. Customer Service & Order Management

  • Intake & Communication: Act as the primary point of contact for clients, managing incoming orders via local and toll-free telephone lines.
  • Contract Relations: Communicate directly with Project Authorities to resolve scheduling issues or address service concerns promptly.

2. City Courier Dispatching

  • Route Coordination: Manage the daily dispatching for "Scheduled" and "As-Required" courier services across North and South Winnipeg.
  • High-Stakes Logistics: Coordinate time-sensitive medical runs as well as all kinds of courier and freight orders with drivers
  • Dynamic Scheduling: Adjust routes and driver assignments to accommodate late-night pickups and varying airline flight times.

Freight Brokerage & Logistics Administration

  • Network Coordination: Manage freight movements and brokerage operations across North America, servicing a diverse portfolio of commercial and government clients beyond municipal contracts.
  • Requirements Analysis: Consult with customers to deeply understand their specific freight requirements, ensuring the correct equipment and service levels are selected for every load.
  • Carrier Management: Responsible for the strategic booking of trucks and carriers, vetting partners to ensure they meet Bullwhip's high standards for safety and reliability.
  • Stakeholder Communication: Serve as the central communication link between the shipper, the carrier, and the consignee to ensure all parties are aligned on pickup and delivery expectations.
  • Transit Oversight: Proactively monitor freight in transit to ensure timely delivery, providing regular and transparent status updates to clients throughout the shipping process.
  • Compliance & Documentation: Assist in maintaining meticulous records for audit purposes, including the management of bills of lading, proof of deliveries (PODs), and contract-specific reporting.

Requirements

  • Experience: Previous experience in logistics, dispatching, or freight brokerage administration is highly preferred.
  • Organization: Exceptional ability to manage multiple schedules and documentation requirements simultaneously.
  • Communication: Advanced proficiency in English (written and oral) to interact with government personnel and departmental representatives.
  • Technical Skills: Proficient in data management (Excel/spreadsheets) for record-keeping and financial auditing purposes.

Why Join Bullwhip Logistics?

  • Growth Potential: Be part of a company that is actively securing long-term federal and municipal contracts.
  • Professional Environment: Work within a structured system that values accountability, safety, and high-quality assurance.
  • Stable Future: Contribute to the success of contracts with multi-year extension options.

Job Types: Full-time, Part-time

Pay: $16.00-$20.00 per hour

Work Location: In person

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