Sales and Marketing Coordinator

3 days ago

Calgary, Alberta, Canada HSE Integrated Ltd Full time

DXP Canada
 is looking for a Sales and Marketing Coordinator Reporting to the Vice-President of Sales, the Sales and Marketing Coordinator will support our sales and marketing initiatives. Working closely with the sales team to oversee the administrative process relating to the preparation of sales quotes and marketing strategies. Operating as the project coordinator for major RFQ's you will schedule, compile and format and edit the final product. Where possible, assist in other executive assistant and marketing tasks as required.

Duties/Responsibilities:

Sales Coordination

  • Provide administrative and project support to sales team.
  • Collaborate with Account Managers, Health & Safety, Human Resources, and the Accounting teams to respond to RFQs, Expression of Interest, etc. through online portals, email requests, formal inquires.
  • Gather, compile, and consolidate information from a cross-functional team to create presentations.
  • Track bid proposals and timelines ensuring timely bid responses.
  • Oversee document management and control including conformity to company standards.
  • Communicate with internal and external stakeholders to support administration of contracts.
  • Develop a library of RFI responses.
  • Assist with the development and proofing of sales quotes, and RFPs.
  • Administrate customer relationship management (CRM) system.
  • Support close-out of contracts and commitments
  • File and archive of contract documents (electronic and paper)
  • Collate and file account manager sales reports.
  • Monitor and report client KPI's.

Sales and Marketing Administration

  • Monitor company social media accounts and compose relevant updates and content in promotion of business activities.
  • Engage branch managers on a routine basis for location-specific content.
  • Develop internal and client focused presentations.
  • Assist with the development and execution of print and digital marketing campaigns.
  • Liaise with Corporate Marketing to ensure material is published.
  • Assist in the organization and logistics of client and promotional events,
  • Work with promotional product supplier to order and distribute marketing and promotional materials.
  • Provide general administrative support to the Vice-President of Sales

Experience

  • Strong organization skills with a keen eye for details
  • Excellent written and verbal communication skills
  • High degree of professionalism and strong work ethic
  • Demonstrated ability to multi-task and adhere to deadlines.
  • Experience in preparing sales quotes and bid proposals.
  • Ability to gather, compile and consolidate information from a cross-functional team.
  • Strong problem-solving abilities
  • Demonstrated analytical skills required for document review and commentary.
  • Proficiency in MS Office, Google Docs, and Social Media Applications
  • Proficiency with online platforms (Ariba, Coupa, Requis, etc.)
  • Oil & Energy Service industry experience is a plus.

Education and Certifications

  • Post-secondary education in Marketing, Business, or other relevant programs an asset

Other Details

This job posting communicates the top priorities for success and does not reflect the entire role; a complete job description will be provided to those in the final interview process.

We welcome all qualified candidates to apply, the diversity of our workforce reflects the communities we serve.

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