Project Administrator

Empire Roofing Corporation is one of North America's leading commercial and industrial roofing companies, specializing in commercial/industrial flat roofing projects from 1,000 to 1,000,000 square feet. Always innovating, we were one of the first Canadian companies to offer TPO (Thermoplastic Polyolefin) roofing membranes.

Job Summary

The Production Administrator plays a vital role in supporting the production team and ensuring the smooth and efficient execution of our projects.

This individual will maintain production schedules, support project managers with project allocations and resources, manage inventory levels, maintain reports and charts to assist the project management team in decision-making, manage and maintain the division's documents, and facilitate communication between various departments to meet production goals.

What's in it for you?

Empire Roofing Corporation offers a great work environment, challenging career opportunities, competitive compensation, growth opportunities, paid overtime, benefits, and a safe working environment.

Job Responsibilities:

• Support the assigned Project Manager with all project-related administrative tasks.
• Review project files and work order binders – ensure all relevant & required documents are included.
• Assist in preparing documentation for project startup or closeout.
• Collect and file all necessary documents from the field, including daily forms, safety forms, and packing slips.
• Complete and distribute weekly production reports with accurate and up-to-date site data.
• Order materials and equipment as needed for active and upcoming projects.
• Issue and track purchase orders to vendors and suppliers.
• Book hotel accommodations and assist with travel logistics for field staff when required.
• Maintain project documentation, including contracts, submittals, and safety paperwork.
• Communication with vendors, subcontractors, and internal departments to ensure project needs are met.
• Assist with scheduling of equipment deliveries, inspections, and crew requirements.
• Track and confirm material deliveries and equipment rentals.
• Support the coordination of job site mobilization and demobilization.
• Help maintain up-to-date job costing and documentation in project management systems.
• Provide general administrative support to ensure the timely execution of project milestones.

Knowledge and Critical Skills/Expertise:

• Basic knowledge of roofing materials, equipment, and processes.
• Proven experience in project coordination, including resource allocations, procurement, logistics, and scheduling.
• Knowledge of safety regulations and compliance requirements related to roofing operations, including OSHA standards and industry-specified safety protocols, is essential for maintaining a safe work environment and minimizing risks.
• Ability to effectively organize and prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Strong time management skills to effectively prioritize tasks.
• Excellent verbal and written communication skills used to facilitate collaboration among production and sales teams; communicate requirements and updates, and interact with clients and colleagues.
• Aptitude for identifying issues, analyzing root causes, and developing practical solutions. Strong problem-solving skills enable Production Coordinators to address challenges that arise during project execution and make timely reports or suggestions to keep projects on track.
• Customer-centric approach with a commitment to delivering exceptional service by maintaining open communication and addressing customer concerns promptly and professionally.
• Ability to work effectively as a team and collaborate with diverse stakeholders, including project managers, field crews, suppliers, and subcontractors. Being a team player fosters a cooperative work environment and promotes project success.

Disclaimer:

Empire Roofing Corporation is an equal-opportunity employer and is committed to creating an inclusive environment for all employees. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide accommodation and support to persons with disabilities throughout the recruitment and selection process. Please let us know if you require any special accommodation or support when applying.