Project Administrator

**Project Administrator**

CGI Constructors

Mississauga, ON

We currently have an opportunity open for a **Project Administrator**. This is a full-time permanent position.

**Why CGI?**

At CGI we realize that our people are our greatest assets, and this reflects in everything we do, it is ingrained in our culture. CGI is a people focused builder with a passion for the contributions we make to our community, the legacies of our clients, and future generations. We offer employees opportunities for professional development, growth, and advancement while working in an inclusive and supportive environment.

Some of the work perks:

- Work-Life Balance
- Professional Development
- Paid Birthday Day Off
- Company Mentorship Program
- Company Social Events
- Performance Bonuses
- Employer RRSP Matching Program (5%)
- Top Tier Benefits Package for you and your family including Drug Coverage, Dental, Life Insurance, Paramedical Services
- Health & Wellness Account to promote a healthy lifestyle
- Employee & Family Assistance Program

**You as a Project Administrator**:

- Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets CGI’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet CGI’s requirements.
- Process all change management documentation in applicable systems, always ensuring accuracy.
- Maintain organized project files in accordance with company’s Project File Structure.
- Attend meetings and record and distribute minutes of meeting.
- Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
- Assist with Operations and Maintenance (O&M) Manuals at closeout.
- Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
- Maintain effective communications to ensure all stakeholders are informed and up to date
- Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
- Support project teams with project financials including expenses, invoicing, and client updates.
- Communicate with accounting and project management teams regarding project billings and cost discrepancies.
- Coordinate with project management team on project close-out to confirm completion of work and billings and ensure there are no outstanding items.
- Upload project related supplier and expense invoices and staffing into the Direct Costs tool in Procore.
- Copying Purchase Orders and Change Orders from Procore to Jonas on a daily basis.
- Provide phone support, maintain contacts and build relationships with clients and subtrades.
- Assist clients and subtrades with uploading invoices into project management software.
- Provide overall administrative support to the accounting and project management teams.

**Key Competencies and Qualifications**
- 3+ years of administrative, accounting or related combination of experience and training.
- Excellent written and verbal communication skills.
- Strong skills in Microsoft office products, including Excel, Word, and Outlook.
- Sound judgment and decision-making skills to evaluate options and make timely decisions that support accounting objectives.
- Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
- Knowledge of basic accounting principles, including accounts payables and receivables.
- Adaptable and ability to work in fast-paced, pressured environment while maintaining high quality standards and attention to detail and accuracy.
- Ability to work collaboratively with project teams, stakeholders, and contractors to achieve project goals while maintaining positive relationships.
- Excellent organization and time management skills with ability to prioritize tasks, meet deadlines, and manage competing demands effectively.
- CGI Constructors is committed to an inclusive, barrier-free recruitment and selection process, and work environment. We are happy to discuss any need for accommodation and will make every effort to meet those needs in a timely manner. Please advise the Human Resources Department if you require accommodation throughout the recruitment and selection processes and/or within the work environment. Information received relating to accommodation measures will be handled and addressed confidentially._

**Job Type