Executive Legal Assistant

5 days ago

Toronto, Ontario, Canada Groia & Company Professional Corporation Full time

Company Description

Groia & Company Professional Corporation is recognized as one of Canada's top securities litigation boutiques. Based in Toronto, ON, our firm has played key roles in many of the major Canadian securities cases over recent years. We are best known for defending regulatory proceedings and prosecutions by both Canadian and U.S. regulators, including provincial securities commissions and the SEC, TSX, and IIROC. In addition, we handle a wide range of business litigation needs, including disputes involving stockbrokers, banks, financial institutions, shareholder issues, wrongful dismissals, breaches of contract, and white-collar criminal defenses.

Role Description

This is an on-site, full-time role for an Executive Legal Assistant located in Toronto, ON. The Executive Legal Assistant will manage day-to-day administrative tasks, including scheduling, coordinating meetings, and maintaining legal documents. The role also involves preparing legal documentation, ensuring clear and effective communication, and supporting the legal team in their daily operations.

What we offer:


• A competitive salary


• An excellent benefit package


• A chance to work with a dynamic team in a boutique environment

Responsibilities:


• Working with the Managing Principal and a junior Associate


• Managing personal and professional calendars and email accounts


• Assisting in preparing, producing and proofreading documents and correspondence


• Filing court documents


• Arranging and managing personal and professional travel


• Assisting with docketing, billing, invoices and expenses


• Assisting with collection of client outstanding receivables


• Opening, closing and maintaining files


• Liaising professionally with lawyers, clients, courts and process servers


• Coordinating couriers and deliveries


• Maintaining general office organization


• Assisting with training of new support staff hires

Qualifications


• 3+ years of relevant work experience


• Experience in providing assistance to a high level executive


• Well versed with the Rules of Civil Procedure and court filing systems


• Excellent communication skills, written and verbal


• Strong organization skills


• Flawless attention to detail is a must


• Solid interpersonal and team player skills


• The ability to prioritize work and meet deadlines while working in a fast paced environment

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