Proposals Specialist

Our client is a leading, construction solutions provider operating across the buildings, industrial, infrastructure, water, and project finance sectors. With a long-standing history of delivering high-value projects across North America, they are known for meticulous planning, rigorous safety and quality standards, and a commitment to building infrastructure that helps communities thrive. Their extensive experience and broad capabilities enable them to successfully execute projects of every scope, scale, and complexity.

We are currently recruiting top-tier talent to join their Industrial division. This team delivers innovative work across oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital sectors. Team members can expect a safe, inclusive, and collaborative work environment, supported by strong learning and career development opportunities.

About the Role

Reporting to the Proposal Manager, the
Proposal Specialist
leads the full proposal management lifecycle—including RFPs, RFIs, and other client requests—while producing high-quality, customer-focused content. Working within the Buildings Division, the successful candidate will plan, coordinate, and execute a wide range of proposal activities and act as a key liaison to internal stakeholders throughout the process.

This individual will also contribute to team planning and discussions, demonstrating a solid understanding of overall business goals and priorities.

Key Responsibilities

• Implement established proposal management processes to ensure all submissions are high quality, compliant, and effectively communicate the organization's capabilities and value.
• Analyze solicitation documents, identify deliverables, build and maintain a compliance matrix, and create detailed proposal schedules with milestones.
• Lead and facilitate internal proposal meetings, outlining responsibilities, schedules, win strategies, key themes, and differentiators.
• Develop compelling, compliant, and client-focused responses to proposal requirements.
• Collaborate closely with internal subject matter experts to ensure accuracy and value in proposal content.
• Develop practical and strategic solutions aligned with proposal objectives and business goals.
• Edit and refine narratives for clarity, consistency, readability, and alignment with a unified voice.
• Maintain and update the proposal content library, including resumes and project descriptions.
• Support the Business Development team with market research, competitive analysis, and pipeline management.
• Assist with the creation of external marketing collateral in coordination with Communications teams.
• Manage client communications throughout the proposal process, including downloading and distributing RFP documents, participating in client meetings, submitting clarification questions, and coordinating post-bid responses.

Qualifications & Experience

• Completion of a diploma or bachelor-level degree.
• APMP Certification (completed or in progress) is considered an asset.
• 5–7 years of experience in proposal management.
• Background in large or complex proposal submissions considered an asset.
• Strong experience in narrative development, proofreading, editing, and formatting.
• Ability to manage competing deadlines and prioritize effectively in a fast-paced environment.
• Proficiency in Adobe Suite, Microsoft Office, and SharePoint; advanced skills in InDesign are preferred.
• Exceptional communication and writing skills, with the ability to interpret and articulate technical construction information.