Real Estate Brokerage Deal Administrator

1 week ago

Markham ON LR Y, Canada Century 21 King's Quay Full time

About Us:

Century 21 King's Quay Real Estate Inc. is an award-winning brokerage serving the GTA since 1990. With over 40 years of experience in the real estate industry, we pride ourselves on excellence, teamwork, and a warm, family-oriented culture. Our office is consistently ranked among the top-producing Century 21 offices nationally and internationally.

Position Overview:

We are seeking a highly organized and detail-oriented Real Estate Deal Administrator to manage the brokerage's transaction processing and compliance requirements. You will be responsible for ensuring all deals are fully compliant with RECO and brokerage policies while supporting the accounting team and providing exceptional service to our agents.

Key Responsibilities:

  • Review and verify trade documents, including APS, listing agreements, amendments, and deposit receipts.
  • Ensure all transactions comply with RECO and brokerage rules.
  • Enter and update deals accurately in Lone Wolf.
  • Track deposits, commissions, and trust records.
  • Communicate with agents, lawyers, and other brokerages to collect required documents and information.
  • Prepare commission statements, invoices, and payouts.
  • Keep deal files organized and confidential (digital and physical).
  • Support management and accounting with administrative tasks.
  • Handle general office duties and other tasks as needed.

Qualifications & Skills:

  • Fluent in English (verbal and written).
  • Fluent in Cantonese or Mandarin (preferred).
  • Familiarity with LoneWolf, BrokerBay and REALM systems is a strong asset.
  • Proficient with Microsoft Office and Google Workspace.

Position Details:

  • Salary: To be discussed
  • Job Type: Full-time (Monday–Friday, 11:00 AM–7:00 PM), including 1-hour paid lunch break.
  • Location: Markham, ON (in-office position)
  • Experience: No experience required (0-1 year of experience in real estate deal administration preferred)
  • Start Date: ASAP

Job Type: Full-time

Benefits:

  • Casual dress
  • On-site parking

Experience:

  • LoneWolf: 1 year (preferred)

Language:

  • Chinese (preferred)

Work Location: In person

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