Current jobs related to Administrative Assistant I, Branch Operations - Thunder Bay, Ontario - VON Canada

  • Rep. III, Soutien aux activités commerciales

    3 days ago

    Thunder Bay, Ontario, Canada TD Full time

    Lieu De TravailThunder Bay, Ontario, CanadaHoraire37.5Secteur D'activitéGestion des affaires, Stratégie et soutienDétails De La Rémunération$45,700 - $61,000 CADLa TD a à cœur d'offrir une rémunération juste et équitable à tous les collègues. Les occasions de croissance et le perfectionnement des compétences sont des caractéristiques...

  • Executive Assistant

    2 days ago

    Thunder Bay, Ontario, Canada Ornge Full time

    DescriptionEXECUTIVE ASSISTANT, EMERGENCY FIRST RESPONSE TEAMReference #:2026-8  Strong. Proud. Uplifting.At Ornge, we believe that ordinary people can do extraordinary things.Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in...

  • Legal Assistant

    4 days ago

    Thunder Bay, Ontario, Canada Melisa M Young, Barrister and Solicitor Full time

    Melissa M Young Law Professional Corporation, is currently recruiting for a Family Law Clerk.This is a fulltime permanent opportunity to start as soon as possible.Accountabilities will include:Prepare legal documents (Applications, Answers, Affidavits, Financial Statement, etc.);Organizing files;Record keeping (including bookkeeping);Court runs;Other general...

  • Automotive Detailer

    3 days ago

    Thunder Bay, Ontario, Canada Enterprise Holdings Full time

    Overview Enterprise Mobility is seeking a responsible, dedicated person to join our team as a Full-Time Automotive Detailer. This position pays $18.55 / hour and is located at 1465 WALSH ST W THUNDER BAY, ON P7E 4X6. We offer:Paid time off Consistent full time 40 hour per week schedule Employee discount Retirement Savings Plan with company match...

  • Veterinary Assistant

    4 days ago

    Thunder Bay, Ontario, Canada VetCare Canada Full time

    Welcome, we're thrilled you are considering joining the highly skilled team at Blue Sky Animal Hospital Learn MoreBlue Sky Animal Hospital, serving the North Bay and surrounding area for 20 years. Come join our team of hard working, compassionate and fun loving individuals. We offer laser surgery, stem cell therapy, dentistry and cold laser therapy as well...

  • Motor Coach Operator

    5 days ago

    Thunder Bay, Ontario, Canada Ontario Northland Full time

    POSITION: Motor Coach Operator - Spare BoardREPORTS TO: Operations SupervisorDEPARTMENT: Passenger ServicesLOCATION: North BayREFERENCE: B-26WHO WE ARE:Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services.  We are a modern, forward-thinking organization focused...

  • Banking Advisor

    3 days ago

    Thunder Bay, Ontario, Canada RBC Full time

    Job DescriptionWhat is the opportunity?This unique position calls on your client-focused sales expertise and natural problem-solving skills to maximize each client interaction. Specifically, you help clients with their everyday banking, credit, and investment needs. As an RBC ambassador, you add value in the moments that matter most to clients and...

  • CWELCC - Early Learning Assistant

    3 days ago

    Thunder Bay, Ontario, Canada YMCA Northeastern Ontario Full time

    Are you passionate about creating safe, nurturing, and inspiring environments for children to learn and grow? At the YMCA of Northeastern Ontario, we're looking for enthusiastic Early Learning Assistants who bring heart, creativity, and professionalism to their work every day. As an Early Learning Assistant, you'll be a key part of a dynamic team that...

  • Assistant Grain Inspector

    2 weeks ago

    Thunder Bay, Ontario, Canada Intertek Full time

    DescriptionIntertek is searching for a Grain Inspection Assistant to join our Agri team in our Thunder Bay, Ontario office.  This is a fantastic opportunity to grow a versatile career in Agri Inspection and Testing.The Grain Inspection Assistant is responsible for :What you'll do:Working onsite at various terminals performing sample collection, weight...

  • Sr Customer Service Representative

    3 days ago

    Thunder Bay, Ontario, Canada Genuine Parts Company Full time

    SUMMARY:Under limited supervision, the Senior Customer Service Representative responds to customer inquires and places customer orders to ensure customer expectations are accurately determined and met. This role has in-depth knowledge of the company's products and services. The Senior Customer Service Representative develops and broadens relationships with...

Administrative Assistant I, Branch Operations

3 hours ago

Thunder Bay, Ontario, Canada VON Canada Full time

Description
Position at VON Canada (Ontario)
Requisition Details
Employment Status: Regular, Full-time (0.5 FTE)

Program Name: Branch Operations

Number of Hours Bi-Weekly: 37.5

Work Schedule: Days

On-Call: No

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

Key Responsibilities

  • Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
  • Responds to messages from the answering service as required.
  • Greets and directs all in-office visitors and in-coming calls.
  • Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
  • Responsible for the mail pick-up and drop off.
  • Answers general inquiries regarding the VON organization with informed and satisfactory responses.
  • Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
  • Schedules and organizes meetings and appointments as requested.
  • Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
  • Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
  • Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.\
  • Updates policies/procedures and manuals as required.
  • Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
  • Prepares and reviews invoices for accuracy prior to payment.
  • Orders supplies, receives and maintains an inventory of required supplies.
  • Collaborates with teams for to organize logistics for special projects, events and seminars.
  • Performs other duties as assigned.

Common Responsibilities

  • Promotes the goals and values of VON and their role as an integrated community care provider.
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
  • Abides by all VON policies and work practices.
  • Abides by all confidentiality and protection of personal information policies, regulations and
  • practices and ensures appropriate safeguards are in place within their role.
  • Works in collaboration with other staff in a team approach to service delivery.

External And Internal Relationships

  • Communicates regularly and follow up with employees, managers and corporate services staff.
  • Communicates with the public contacting VON.

Education, Designations And Experience

  • Post-secondary education in office administration, office information technology or a related field or related relevant experience
  • Proficiency in Windows OS and MS Office Suite programs
  • Experience with scheduling software and Cognos is considered an asset
  • Experience with a unionized environment is considered an asset.

Skill Requirements

  • Excellent oral and written communication skills
  • Strong organizational skills with an ability to prioritize and multi-task
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Able to work both independently and within a team
  • Ability to maintain confidentiality at all times

Other

  • Criminal records and vulnerable sector check
  • The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Attention Current Employees (Internal Applicants):
If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its' discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

**VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at for further details.

VON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.**