Executive Assistant to CEO

Job Description: Executive Assistant & Social Media Coordinator – Full Time

Are you highly organized, creative, and driven? Do you thrive in a fast-paced environment where no two days look the same? If you're someone who loves managing details, supporting leadership, and creating content that resonates—this is a rare opportunity to combine both administrative and creative strengths.

Sasquatch Heat Pumps is growing quickly across Vancouver Island, and we're looking for a talented Executive Assistant who can keep our operations running smoothly and elevate our online presence.

About Sasquatch Heat Pumps

We're a local, independent, and fast-growing home services company rooted in West Coast values and legendary customer experience. Our team is tight-knit, energetic, and committed to excellence. As we grow, we need a trusted right-hand individual who can support leadership, streamline operations, and help tell our story online.

Why Join Us?

• Career growth in a rapidly expanding organization
• Creative freedom to build and manage our brand's social media identity
• High impact role working directly with executive leadership
• Supportive culture with a focus on teamwork, integrity, and continuous improvement
• Competitive compensation package with benefits

Position Details

Type: Full-time, In-person

Role: Executive Assistant + Social Media Coordinator

Location: Greater Victoria

Reports To: General Manager / Leadership Team

Key Responsibilities - Executive Assistant Responsibilities

• Provide high-level administrative support to leadership
• Manage calendars, appointments, travel, and daily schedules
• Organize, prioritize, and follow up on tasks and deadlines
• Prepare reports, meeting agendas, and internal communications
• Assist with project management and coordinate cross-department activities
• Maintain confidential documents and records
• Help streamline workflows and improve internal efficiency
• Handle email correspondence and communication on behalf of leadership when needed

Social Media & Marketing Responsibilities

• Manage all company social platforms (Facebook, Instagram, LinkedIn, YouTube, TikTok optional)
• Create engaging content that highlights our brand, our team, and our work
• Stay current on home-services trends to produce educational and promotional posts
• Capture behind-the-scenes photos/videos from job sites and company events
• Schedule and publish posts consistently across platforms
• Engage with our community—respond to comments, messages, and mentions
• Collaborate with leadership to develop monthly content calendars
• Track performance analytics and adjust strategies as needed
• Support paid campaigns with asset creation (graphics, short videos, captions)

What We're Looking ForRequired Skills & Experience

• 2+ years in an EA, administrative, or coordination role
• Strong written and verbal communication skills
• Excellent organization, prioritization, and follow-through
• Experience creating content on social media (personal or business)
• High proficiency with Google Workspace or Microsoft Office
• Ability to handle confidential information with professionalism
• A self-starter mindset—comfortable managing tasks independently

Preferred Assets

• Experience with social media management tools (Later, Buffer, etc.)
• Basic design/video editing skills (Canva, CapCut, Adobe, etc.)
• Experience in marketing, communications, or branding
• Understanding of home services or trades industry
• Familiarity with ServiceTitan is a bonus (but not required)

Who You Are

You're the kind of person who:

• Anticipates needs before they're spoken
• Gets stuff done—on time and without reminders
• Loves being the organizational backbone of a team
• Is creative, curious, and enjoys building a brand story
• Works well under pressure and adapts quickly
• Wants to grow with a company, not just work for one

What You'll Get

• Competitive salary
• Extended health, dental, and life insurance
• Opportunities for skill development in marketing and operations
• A supportive leadership team that values your contribution
• A dynamic role where your ideas and creativity matter

Ready to Apply?

If you're excited about supporting leadership and building a strong digital presence for a growing brand, we'd love to hear from you.

Email or call to start the conversation.

Job Types: Full-time, Part-time, Permanent

Pay: $22.00-$27.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking

Work Location: In person