Procurement Business Specialist

Job Description:

Procurement Services, a department within Finance and Commercial Operations, is responsible to manage, administer and coordinate supplier purchases and agreements relating to goods, services, furniture, equipment, capital construction and renovations for all university faculties, departments and research initiatives.

Procurement Services ensures that procurement activity is conducted in a fair, equitable and transparent process to provide the best overall value to the University. It also ensures compliance with University policies, public sector legislative requirements, competitive bidding laws and trade agreements.

Mount Royal University is seeking a Procurement Business Specialist to join our Procurement Services Group, located at our Lincoln Park Campus.

Reporting to the Manager of Procurement Services, the Procurement Business Specialist provides procurement services for a wide variety of capital equipment, goods and services and construction services as required by the University. The Procurement Business Specialist is the primary contact for questions relating to purchase orders and procurement methods from departments within the University and external Suppliers. The incumbent must be knowledgeable about the Canadian Free Trade Agreement (CFTA), the New West Partnership Agreement (NWPTA), MRU's Institutional Policies, and Competitive Bidding Law.

• Clear understanding of public procurement procedures.
• Act and represent MRU Procurement Services as the first line of contact for internal users providing advice on the sourcing process, MRU standards, policy, etc.
• Source and identify suppliers for goods and services.
• Process purchase orders and change orders in the system and uses P-Card, as required.
• Negotiate terms with suppliers such as price, deadlines, expectations, etc.
• Work with suppliers and internal users to resolve any discrepancies in shipping, backorders, returns, invoicing, etc.
• Act as a back-up to the Procurement Business Partner for competitive bidding processes.
• Ensure competitive bidding processes are open, fair and transparent.
• Work with stakeholders and external consultants in the issuance of competitive bidding packages.
• Post and manage competitive bidding processes on an electronic tendering platform which includes answering inquiries, issuing addendums and post-clarification, etc.
• Main contact for ERP system training, development of tools, upgrade and testing.
• Manage and monitor University-wide contracts and manages Blanket Order and WCB/Insurance Programs.
• Set up priorities to ensure smooth flow of delivery of goods and services for the University.
• Work and act as a team member with all Procurement Services staff.

• 3-4 year Business Degree (B.A.) or equivalent is required.
• Minimum of 5 - 8 years of progressive industry working experience.
• A combination of experience and post-secondary education will also be considered.
• Previous experience in a Post-Secondary or Public Institution would be an asset.
• Understanding and experience in the public sector competitive bidding process is considered an asset.
• Progress towards obtaining a certificate from the Supply Chain Management Association or equivalent would be an asset.
• Familiarity with E-Tendering Tools (i.e. - EUNA and APC).
• Working knowledge of competitive bidding law (CETA, NWPTA, CFTA) and contractual terms and conditions.
• Industry leading ERP and or Banner Application Experience would be an asset.
• Must have strong and effective communication (oral and written) skills due to the nature of working closely and effectively with internal and external stakeholders and suppliers.
• Intermediate analytical and effective problem-solving skills.
• Intermediate contract negotiation skills.
• Proven ability to multi-task and efficiently respond to changing priorities.
• Self-motivated and personable individual.
• Exceptional organizational and time-management skills; ability to meet deadlines.

Closing Date: December 10, 2025

A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, Coordinator, )