Project Coordinator

Overview

Are you looking for a stimulating work environment? Do you want to join an inclusive, diverse team you can truly count on? Are you eager to leverage your financial and organizational expertise in a setting where your contribution is valued? Look no further—we are the employer you need

The Mechanical and Electrical team for North York, Ontario brings together nearly 35 passionate professionals, committed and ready to tackle challenges with you.

Under the supervision of the Director of Mechanical and Electrical – North York, Ontario, you will be responsible for operational support of the financial and administrative aspects of projects assigned to you by project managers. You will play a key role in the development, planning, coordination, and monitoring of financial issues, in collaboration with various professionals involved (Cost Control Technician, Billing agent, etc.). You will also support the Project Manager to achieve financial performance indicators.

Your role

• Ensure the management of contractual and administrative documents, ensuring their compliance and accuracy, and establish performance indicators using available tools to effectively monitor project progress.
• Support, analyze, and consolidate the needs of internal partners to achieve objectives.
• Provide advisory support to internal partners, submit recommendations to project managers to ensure smooth project execution.
• Actively participate in the implementation of adapted methodologies for effective project management, in accordance with quality standards, established budgets, and planned schedules.
• Analyze end-of-month reports (SAP BO) to document any changes or discrepancies from financial forecasts, and ensure rigorous follow-up.
• Communicate and explain financial information to internal partners.
• Ensure the monitoring, reconciliation, and documentation of accounts receivable and payable.
• Coordinate and carry out various activities related to project execution and control, such as tracking project status, managing timesheets, monitoring project plans, processing change requests, updating schedules, and applying the closure process.
• Manage, monitor, and analyze project files, including cost and hour control, client and supplier purchase orders, budget forecasts, and any other element relevant to the financial performance of the project.
• Participate in monthly meetings with the project manager to ensure billing follow-up (complete and track billing requests).
• Collaborate with the cost control team to define the project structure according to contractual requirements, deliverables, billing terms, and progress tracking.
• Prepare billing instructions in collaboration with project managers and validate the compliance of draft invoices produced by billing agents.

• Analyze monthly reports (SAP BO) and document discrepancies.
• Prepare budget forecasts and monitor costs, hours, and purchase orders.
• Participate in monthly billing meetings and complete requests.
• Collaborate with cost controllers to structure projects according to contractual requirements.

• Manage contractual and administrative documents (compliance, accuracy).
• Monitor and reconcile accounts receivable and payable.
• Coordinate activities related to project execution and control (timesheets, change requests, schedules, project closure).
• Assist in preparing amendment requests and fee proposals for projects.

• Provide advisory support to project managers and internal partners.
• Simplify financial information for technical professionals.
• Contribute to the application of best practices in project management.

About you

• College or University Degree in accounting, finance, business administration, engineering, project management, or another relevant field.
• At least 5 years of relevant experience in financial project monitoring.
• Relevant experience in consulting engineering is an asset.
• Strong communication and teamwork skills.
• Ability to simplify financial information for technical professionals.
• French language spoken and written is an asset.

Reward & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as "AtkinsRéalis") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis' accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Expected compensation for this role is between Pay Range $90,000 - $110,000 annually (Only Applicable to Ontario). Base salaries are determined according to several parameters like skills, experience, and potential impact on the role. Internal and external competitiveness are also taken into account in our offers.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.