Payroll Administrator

1 week ago

Kitchener ON NG V, Canada City of Kitchener, ON Full time $60,000 - $74,000 per year

Payroll Administrator (Temporary Full Time for Approximately 18 Months)

Job Status: Temporary Full-Time

Pay & Grade: $60,097 to $74,649 Annually Grade/Band: 6

Hours of Work:35 Hours per week

Initial location: Kitchener City Hall

Posting period:October 14 to October 27, 2025 (at 6:00pm)

Overview

We are looking for an experienced, highly organized and efficient payroll administrator to work with the Payroll team to complete payroll processing and other related payroll functions

Responsibilities

  • Enters/processes employee time in PeopleSoft and SuccessFactors.
  • Processes Time & Labour Distribution Extract data.
  • Calculates and processes payments for overtime, pay advances, vacation pay and retroactive pay and garnishments.
  • Calculates adjustments for Workplace Safety Insurance Board, Employment Insurance, leaves, deduction arrears and OMERS pension.
  • Reviews and processes audit reports for employee changes.
  • Runs and completes payroll processes for regular payroll; links pay groups, loads time and labour.
  • Runs and completes payroll processes for remote location work; runs reports and ensures entries for hours owing are approved and all exceptions are cleared.
  • Sets up payroll processing controls for all payroll runs.
  • Creates files, balances, and electronically transmits direct deposits and garnishment files to banks and other institutions.
  • Creates printable files, prints, sorts, and distributes pay stubs and cheques.
  • Processes weekly payroll data for upload into SAP.
  • Issues manual/off- cycle cheques for adjustments and corrections as required.
  • Documents current payroll processes and assist in identifying inefficient processes and provide recommendations to improve efficiencies.
  • Maintains payroll records for audit purposes and records retention in accordance with company policy and applicable legislation.
  • With a critical eye for improvement, analyzes and evaluates current processes and provides recommendations for business and system improvements to enhance customer service and reduce issues.
  • Responds to inquiries from staff with professionalism and clarity.
  • Provides support for staff members who enter Payroll data, including those at remote locations.
  • Issues Record of Employment electronically on deadline to meet legislative requirements.
  • Performs other related duties as assigned.

Requirements

  • Minimum Grade 12 diploma or equivalent plus 1-year post-secondary education.
  • Minimum 1 year of related experience.
  • Full-cycle payroll processing (preferably an in-house payroll system).
  • Excellent mathematical, accounting, analytical and decision-making skills.
  • Knowledge of relevant legislation (e.g. tax, CRA regulations).
  • Experience creating process and procedure documentation.
  • Interpersonal skills to communicate with people at all levels within and outside the Corporation.
  • Highly organized and efficient.
  • Reliable with a good attitude and employment record.

Department/Division:Financial Services, Financial Operations

Group:CUPE 791

Competition Number:

Job Code: 0225

Number of positions: 1

Why work at the City of Kitchener

  • Payroll Administrator

    2 weeks ago

    Kitchener, Canada Grand River Hospital Full time

    At Grand River Hospital we are building a world class health care system supporting healthier lives for the communities we serve. We value people above all else and the experiences of our patients and their families, our team members, and our partners are at the very top of our agenda. Through our values of CARE; TRUST AND BE TRUSTWORTHY; COURAGE TO START,...

  • Payroll Administrator

    2 days ago

    Kitchener, Canada MWS Solutions Inc Full time

    **Job Overview** Kitchener skilled trades contractor office is looking for a Payroll Administrator to process weekly union payroll to tight submission deadlines Timesheet data entry Tracking timesheet submission New employee hires Payroll processing Payroll transmission Scan timesheets to save to folders Timesheet book distribution Follow up with...

  • Payroll Administrator

    1 week ago

    Kitchener, Ontario, Canada City of Kitchener Full time $60,097 - $74,649

    Payroll Administrator (Temporary Full Time for Approximately 18 Months)Job Status:  Temporary Full-TimePay & Grade: $60,097 to $74,649 Annually Grade/Band: 6Hours of Work:35 Hours per weekInitial location: Kitchener City HallPosting period:October 14 to October 27, 2025 (at 6:00pm)OverviewWe are looking for an experienced, highly organized and efficient...

  • Payroll Administrator

    1 week ago

    Kitchener, Ontario, Canada City of Kitchener Full time $60,197 - $74,949 per year

    DescriptionPayroll Administrator (Temporary Full Time for Approximately 18 Months)Job S tatus: Temporary Full-TimePay & Grade: $ 60,097 to $ 74,649 Annually Grade/Band : 6Hours of Work : 35 Hours per weekInitial location: Kitchener City HallPosting period: October 14 to October 2 7 , at 6:00pm)OverviewWe are looking for an experienced, highly organized and...

  • Payroll Administrator

    2 weeks ago

    Kitchener, Canada Farah Market Express Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Tasks**: - Calculate and prepare cheques for payroll - Store, update and retrieve financial data - Prepare monthly statements - Complete and submit documentations for administration of benefits such as pension...

  • Payroll Administrator

    2 days ago

    Kitchener, Canada Farah Market Express Full time

    Education: - Expérience: - **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - ** Tasks**: - Calculate and prepare cheques for payroll - Store, update and retrieve financial data - Prepare monthly statements - Complete and submit documentations for administration of benefits such as...

  • Payroll Administrator

    4 days ago

    Kitchener, Canada CarePartners Full time

    Who We Are: CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes,...

  • Payroll Administrator-finance

    2 days ago

    Kitchener, Canada St. Mary’s General Hospital Full time

    **Work Type**:Temporary Full Time - For more than 90 years St. Mary’s General Hospital has fostered a culture of innovation, compassion and respect. With this vision, St. Mary’s has developed an environment that inspires people to perform to the best of their ability. Passion, excellence and innovation are deeply embedded in all we do. St. Mary’s uses...

  • Payroll & HR Administration

    1 week ago

    Kitchener, Canada Hendrix Genetics Full time

    **Mission**: **Your Role** The Payroll & HR Administrator is responsible for the timely and accurate processing of all functions related and integrated with payroll. Working for the operating companies in Canada, this role requires a high level of professionalism and confidentiality due to the sensitive nature of the work performed. The role requires a high...

  • Payroll Administrator

    3 weeks ago

    Corbeil, ON, Canada Degagne Carpentry Full time

    Company Description Degagne Carpentry is a licensed general contractor specializing in custom home building, community development, and home renovations. The company combines expert craftsmanship with creativity to deliver high-quality construction and beautifully designed homes. With a focus on client satisfaction, Degagne Carpentry is committed to turning...