Payroll Administrator

7 days ago

Kitchener, Ontario, Canada City of Kitchener Full time $60,097 - $74,649

Payroll Administrator (Temporary Full Time for Approximately 18 Months)

Job Status:  Temporary Full-Time

Pay & Grade: $60,097 to $74,649 Annually Grade/Band: 6

Hours of Work:35 Hours per week

Initial location: Kitchener City Hall

Posting period:October 14 to October 27, 2025 (at 6:00pm)

Overview

We are looking for an experienced, highly organized and efficient payroll administrator to work with the Payroll team to complete payroll processing and other related payroll functions

Responsibilities

  • Enters/processes employee time in PeopleSoft and SuccessFactors.
  • Processes Time & Labour Distribution Extract data.
  • Calculates and processes payments for overtime, pay advances, vacation pay and retroactive pay and garnishments.
  • Calculates adjustments for Workplace Safety Insurance Board, Employment Insurance, leaves, deduction arrears and OMERS pension.
  • Reviews and processes audit reports for employee changes.
  • Runs and completes payroll processes for regular payroll; links pay groups, loads time and labour.
  • Runs and completes payroll processes for remote location work; runs reports and ensures entries for hours owing are approved and all exceptions are cleared.
  • Sets up payroll processing controls for all payroll runs.
  • Creates files, balances, and electronically transmits direct deposits and garnishment files to banks and other institutions.
  • Creates printable files, prints, sorts, and distributes pay stubs and cheques.
  • Processes weekly payroll data for upload into SAP.
  • Issues  manual/off- cycle cheques for adjustments and corrections as required.
  • Documents current payroll processes and assist in identifying inefficient processes and provide recommendations to improve efficiencies.
  • Maintains payroll records for audit purposes and records retention in accordance with company policy and applicable legislation.
  • With a critical eye for improvement, analyzes and evaluates current processes and provides recommendations for business and system improvements to enhance customer service and reduce issues.
  • Responds to inquiries from staff with professionalism and clarity.
  • Provides support for staff members who enter Payroll data, including those at remote locations.
  • Issues Record of Employment electronically on deadline to meet legislative requirements.
  • Performs other related duties as assigned.

Requirements

  • Minimum Grade 12 diploma or equivalent plus 1-year post-secondary education.
  • Minimum 1 year of related experience.
  • Full-cycle payroll processing (preferably an in-house payroll system).
  • Excellent mathematical, accounting, analytical and decision-making skills.
  • Knowledge of relevant legislation (e.g. tax, CRA regulations).
  • Experience creating process and procedure documentation.
  • Interpersonal skills to communicate with people at all levels within and outside the Corporation.
  • Highly organized and efficient.
  • Reliable with a good attitude and employment record.

Department/Division:Financial Services, Financial Operations

Group: CUPE 791

Competition Number:

Job Code: 0225

Number of positions: 1

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