Payroll & Benefits Coordinator

ABOUT LN

Proudly Indigenous Member Owned. Proudly people-powered.

Join the backbone of a company built on innovation and integrity. At LN, the work you do behind the scenes keeps our whole operation moving. Accuracy, compliance, and care - keeps our people and projects moving. You'll join a team that values trust, clarity, and continuous improvement, where your expertise directly supports field operations and employee experience. If you take pride in getting the details right and supporting others to do their best work, you'll thrive here.

JOB OVERVIEW

Reporting to the Manager, HR & Payroll, the Payroll & Benefits Coordinator is responsible for administering LN's end-to-end payroll , employee benefits programs , and provincial WCB/WSIB processes .

This position works closely with HR, Operations, Finance, and leadership to ensure payroll accuracy, legislative compliance, and a high level of employee service. This is a detail-driven, confidential role suited to someone who takes pride in accuracy, accountability, and supporting employees.

COMPENSATION & BENEFITS

• Hourly wage: $27.00 – $33.00
• Extended health care
• Life insurance
• RRSP matching program

KEY RESPONSIBILITIES

Payroll Administration (End-to-End)

Process bi-weekly payroll for salaried and hourly employees across multiple provinces

• Review, audit, and reconcile time and attendance entries, including overtime, vacation, stat holidays, and leaves
• Calculate and process wage changes, retro pay, premiums, deductions, and final pay
• Prepare and issue ROEs, T4s, and other statutory reporting; respond to CRA and Service Canada inquiries
• Maintain accurate electronic payroll records, including job changes, transfers, and employee movements
• Initiate direct deposits, cheques, and recurring payments
• Investigate and resolve payroll discrepancies in collaboration with HR and Operations
• Support system training for managers and timesheet approvers
• Ensure data integrity across HRIS and payroll systems

Benefits Administration

Administer benefit enrollments, changes, terminations, and renewals

• Calculate and reconcile employee benefit deductions
• Maintain accurate dependent and beneficiary records
• Liaise with benefit carriers, plan administrators, and third-party providers
• Support employees with benefits inquiries, claims, and leave processes
• Assist with annual benefits renewals, reporting, and audits
• Track and ensure accurate remittances for benefits and RRSP programs

WCB/WSIB Administration & Claim Management

• Administer WCB reporting across applicable provincial jurisdictions
• Manage WCB claims, including submissions, follow-ups, and documentation
• Coordinate return-to-work and modified work programs
• Ensure compliance with reporting timelines and requirements
• Administer provincial employer health taxes where applicable

Compliance, Reporting & Documentation

• Ensure payroll and benefits practices comply with provincial and federal legislation
• Participate in audits, compliance reviews, and statutory filings
• Prepare weekly, monthly, quarterly, and annual payroll and headcount reports
• Maintain and update payroll and benefits SOPs and documentation
• Support special projects and ad hoc reporting as required

QUALIFICATIONS, SKILLS AND EXPERIENCE

• Payroll Compliance Practitioner (PCP) designation – required
• 3-5+ years of full-cycle payroll experience in a Canadian, multi-provincial environment
• Experience administering employee benefits and managing WCB claims
• Strong knowledge of Canadian payroll and employment legislation
• Experience working with HRIS and payroll systems
• Intermediate to advanced Excel skills; strong Microsoft Office proficiency
• Ability to manage competing deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• High level of accuracy, organization, and attention to detail
• Proven ability to handle confidential information with professionalism

KEY ATTRIBUTES

• Detail-oriented with a strong commitment to accuracy and compliance
• Proactive problem solver who can navigate ambiguity
• Service-focused with an employee-first mindset
• Continuous learner who stays current with payroll and legislative changes
• Collaborative team player who can also work independently
• Comfortable building and maintaining structured processes

WORK CONDITIONS

• This position is primarily office-based, working out of our Edmonton or Calgary office in a professional corporate environment.
• Standard business hours apply, with flexibility required during payroll processing periods and key reporting deadlines.
• The role involves regular collaboration with HR, Finance, Operations, and leadership teams across multiple locations.
• Work is detail-intensive and deadline-driven, requiring sustained focus and a high level of accuracy.
• Confidential and sensitive information is handled daily, requiring discretion and professionalism at all times.
• Occasional extended hours may be required to support payroll cycles, year-end processing, audits, or system implementations.

WORK ELIGIBILITY REQUIREMENT

Candidates must be legally eligible to work in Canada on a permanent basis at the time of application.

As a Certified Indigenous Member-Owned Business , LN is committed to empowering communities, fostering diversity, and maintaining the highest standards of service. We are an equal opportunity employer and proudly celebrate diversity and inclusivity within our team and the communities we serve.