Real Estate Assistant

7 days ago

Brampton ON LX B, Canada Remax- Team Sahi Full time

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Real Estate Assistant to join Remax -Team Sahi, one of the most ambitious and rapidly growing real estate teams in the GTA. This individual will play a critical role in supporting daily operations, ensuring smooth transaction management, maintaining client relationships, and strengthening our team's brand presence through precise execution and discipline.

Key Responsibilities1. Transaction & Paperwork Management

  • Prepare, review, and manage real estate paperwork including Listing Agreements, Buyer Representation Agreements, Offers, Amendments, and Waivers.
  • Coordinate document flow between agents, clients, lawyers, mortgage brokers, and cooperating agents.
  • Ensure all transactions comply with TRREB, RECO, and brokerage requirements.
  • Track transaction milestones from offer to closing and update CRM systems.

2. Client Communication & Follow-Up

  • Conduct regular follow-up calls, texts, and emails with active, past, and prospective clients.
  • Maintain warm relationships with clients before, during, and after transactions to ensure satisfaction and repeat business.
  • Schedule client appointments, showings, and meetings efficiently.

3. Listing & Marketing Management

  • Assist in creating, managing, and maintaining property listings (MLS, team website, social media platforms).
  • Coordinate professional photography, staging, and signage installations.
  • Prepare property feature sheets, Just Listed/Sold postcards, and open house materials.
  • Track and update listing performance metrics.

4. Social Media & Digital Marketing

  • Create and schedule engaging social media posts across platforms (Facebook, Instagram, TikTok, LinkedIn, YouTube).
  • Support ad campaigns and digital promotions for listings, open houses, and team branding.
  • Monitor engagement analytics and suggest content improvements.

5. Administrative & Miscellaneous Support

  • Maintain organized electronic and paper filing systems.
  • Manage CRM (Follow Up Boss / Agent Locator) with accuracy.
  • Coordinate with vendors, inspectors, and lawyers.
  • Handle miscellaneous duties assigned by the Team Leader for operational excellence.

Qualifications

  • Prior experience in a real estate office or brokerage preferred.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Google Workspace, MLS, Canva, and social media platforms.
  • Detail-oriented with high discipline and accountability.
  • Real Estate License (asset, not mandatory).

Core Competencies

  • Speed + Accuracy: Executes fast with precision.
  • Accountability: Takes ownership of every detail.
  • Confidentiality: Maintains discretion in sensitive matters.
  • Growth Mindset: Constantly seeks to improve processes and outcomes.
  • Team Alignment: Works in harmony with the team's goals, energy, and mission.

Compensation

  • Competitive salary or hourly rate (commensurate with experience).
  • Opportunities for growth within Team Sahi's high-performance culture.

Job Types: Full-time, Part-time

Pay: $25.00-$30.00 per hour

Expected hours: 44 per week

Work Location: In person

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