Administrative Project Coordinator

6 days ago

Calgary, Alberta, Canada AME Group Full time $60,000 - $90,000 per year

We are looking for a
Project Coordinator
to join our Vancouver office. In this role, you coordinate and assist with project administration, ensuring effective communication and documentation throughout the project lifecycle.

The
AME Consulting Group
is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

  • Setting up projects in AJERA and PIM.
  • Writing, editing, and formatting letters, specifications, and reports in MS Word.
  • Assisting with the execution, review, and finalization of project contracts.
  • Preparing and tracking construction administration (CA) documentation, including Requests for Information (RFIs) and submittals.
  • Organizing meetings and maintaining comprehensive project files.
  • Managing client contact lists and ensuring up-to-date communication records. Printing and handling engineering drawings and specifications.
  • Assisting with document control, ensuring proper handling and distribution of project documents.
  • Supporting reception duties as needed.

Key Skills

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Bluebeam and familiarity with proposal management software such as AJERA and PIM (or equivalent).
  • Strong document control skills and attention to detail in managing project documentation.
  • Ability to handle multiple overlapping deadlines from various sources.
  • Excellent time management and task prioritization skills.
  • Ability to work collaboratively and efficiently in a team while being independent and self-sufficient.
  • Exceptional written and verbal communication skills, with a willingness to advocate for oneself.
  • Knowledge of the construction and consulting industry would be an asset.

Qualifications and Experience

  • Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent experience.
  • Minimum of two years of experience in a similar role.
  • Previous experience in project coordination within an engineering context or similar industry is a plus.

We Offer:

  • Competitive pay
  • Flexible and hybrid work options
  • Every second Friday off
  • Vacation starting at 3 weeks
  • Comprehensive health and dental benefits
  • Employee & Family Assistance Program (EFAP)
  • RRSP matching
  • Profit sharing
  • Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.

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