Procurement Accounts Payable Administrator

Reporting to the Procurement Manager, AP Administrator is responsible for accounts payables/ matching of supplier invoices related to Purchase Orders on behalf of Projects & Services at Candu.

• Processing and validation of supplier invoices received from Finance Shared Services.
• Matching supplier invoices to the Purchase Order line items in the Purchasing system, in accordance with the Payment Schedule.
• Creating Invoice Checklists with supporting evidence to support the payment of invoices.
• Validating the project charge code to ensure payment of invoices on time.
• Submitting invoices for approval through designated workflows.
• Following up with approvals to ensure invoices are paid on time.
• Reconciling of all final invoices and closing the Purchase Order.
• Generating invoice aging reports to ensure all invoices are being processed.
• Processing of non-PO invoices as applicable.
• Resolving all issues related to supplier invoices.
• Interfacing with critical stakeholders to ensure payments are made on time, including Project Managers, Procurement staff, Finance Shared Services, etc.
• Mentor and train junior staff on all matters related to invoices.

• Post Secondary Education.
• Minimum 5 years' experience in Accounts Payables.
• Experience with Purchasing software is an asset.
• Accounting best practices an asset.
• Knowledge of Accounts Payables practices.
• General Accounting knowledge.
• Familiarity with Purchase Orders for the matching of invoices.
• Ability to work independently.
• Customer service oriented.
• Ability to work effectively in a fast-paced environment.
• Required to mentor junior staff.
• Effective Stakeholder Management.
• Effective communication skills.
• Computer Literacy.
• Time Management.
• Attention to detail.
• Hybrid working environment.

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