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Accounts Payable Representative

2 weeks ago

Mississauga, Ontario, Canada Modern Technical Staffing Inc. Full time $55,000 - $70,000 per year

the Accounts Receivable/Accounts Payable Clerk candidate will have a strong background in accounting and finance, with a focus on accounts receivable. As an Accounts Receivable/Payable Clerk, you will be responsible for managing the company's outstanding subcontractor invoices and ensuring timely payment from customers, as well as entering invoices and making payments to subcontractors and vendors.

  • Duties:
    Collaborate with the Finance Team and Project Manager to maintain collection goals and general A/R performance levels.
  • Prepare and review A/R aged receivables listing on weekly basis to review 30, 60, 90, 120+ old and follow up promptly on delinquent invoices and accounts.
  • Post A/R cash receipt entries Daily.
  • Prepare Progress Billings and Holdback Billings for on-going construction jobs.
  • Continually connect with customers via phone and/or email to follow up on delinquent accounts and establish firm payment expectation dates and ensure follow up is done.
  • Coordinate with Finance Team and Project Managers to ensure base contract and change orders match with customer records.
  • Prepare weekly cash collection forecasts to present to Finance Team and Senior Management.
  • Ensure vendor/subcontractor invoices are properly coded, backup documentation attached and verified, and entered into system through correct purchase order/subcontract
  • Problem solve when invoice overbills, discrepancies and issues
  • Reconcile vendor/subcontractor statements as required
  • Weekly run of Cash Requirement List for subcontractors
  • Correspond with vendors/subcontractors and respond to inquiries
  • Setup new projects in ERP system
  • Prepare Stat Dec and final release for both customers and subcontractors
  • Other relevant duties as required

Skills:

  • Strong knowledge of accounts receivable processes and procedure

  • 4-5 years of prior accounts receivable/payable experience

  • Proficiency in using accounting software and tools (QuickBooks, Sage, Jonas, etc.)

  • Advanced knowledge of and proven experience in Microsoft Office (Excel, Word, Outlook)

  • Excellent attention to detail and accuracy in data entry

Must have accounting experience in the construction space