Content & Production Coordinator

2 days ago

Barrie ON LM M, Canada Royal Victoria Regional Health Centre Full time $60,000 - $90,000 per year

Job Description:

The Communications Planning & Production Coordinator is responsible for managing the intake and scheduling of communications projects, ensuring timely delivery of campaigns and initiatives. This role supports cross-functional alignment, oversees vendor coordination, and maintains centralized tracking systems to ensure visibility and accountability across the communications team.

Qualifications:

Education:

Post-secondary education in Communications, Public Relations, Marketing, or a related field.

Experience:

Minimum 3 years of experience in communications project coordination or production management.

Experience with vendor management, scheduling tools, and campaign planning.

Competencies:

  • Strong organizational and time management skills. Proficiency in project management software and tools (e.g., , MS Project).

  • Excellent written and verbal communication skills.

  • Ability to manage multiple priorities and deadlines.

  • Strong attention to detail and problem-solving skills.

Other:

Knowledge of healthcare or public sector communications is an asset, as well as work in a marketing or creative services role.

Responsibilities:

  • Manage the intake process, team dashboard, and communications calendar.

  • Monitor the Communications inbox, assign tasks, and distribute all-staff communications.

  • Liaise with the Senior Administrative Assistant (SAA) for Senior Leadership Team (SLT) deliverables.

  • Develop and maintain comprehensive production schedules for campaigns and major projects.

  • Maintain centralized project tracking systems to monitor deadlines and progress.

  • Coordinate logistics for events, photo/video shoots, and print production.

  • Collaborate with the Strategic Lead, Communications & Engagement to manage timelines, approvals, and campaign rollouts.

  • Manage vendor documentation including quotes, contracts, and delivery timelines.

  • Prepare weekly status reports on production deadlines, delivery timelines and outstanding tasks.

  • Ensure cross-team alignment and manage external resources to support seamless project execution.

  • Support and organize communications template system and upload or alter templates as requested.

  • Create internal communication deliverables for staff and leaders such as daily clippings, 'This Week at RVH', and 'Leaders This Week'.

  • Liaise with RVH Auxiliary to support, create, and execute their internal and external communication plans.

  • Update corporate communications SharePoint to ensure it is current, effective, and compliant with standards.

  • Maintain and ensure Sharepoint folders are organized and information is stored appropriately.

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