Content & Production Coordinator

Job Summary & Requirements The Communications Planning & Production Coordinator is responsible for managing the intake and scheduling of communications projects, ensuring timely delivery of campaigns and initiatives. This role supports cross-functional alignment, oversees vendor coordination, and maintains centralized tracking systems to ensure visibility and accountability across the communications team. Qualifications Post‑secondary education in Communications, Public Relations, Marketing, or a related field. Minimum 3 years of experience in communications project coordination or production management. Experience with vendor management, scheduling tools, and campaign planning. Strong organizational and time‑management skills; proficiency in project‑management software (e.g., Monday.com, MS Project). Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines. Strong attention to detail and problem‑solving skills. Knowledge of healthcare or public‑sector communications is an asset, as is experience in a marketing or creative services role. Responsibilities Manage the intake process, team dashboard, and communications calendar. Monitor the Communications inbox, assign tasks, and distribute all‑staff communications. Liaise with the Senior Administrative Assistant (SAA) for Senior Leadership Team (SLT) deliverables. Develop and maintain comprehensive production schedules for campaigns and major projects. Maintain centralized project tracking systems to monitor deadlines and progress. Coordinate logistics for events, photo/video shoots, and print production. Collaborate with the Strategic Lead, Communications & Engagement to manage timelines, approvals, and campaign rollouts. Manage vendor documentation including quotes, contracts, and delivery timelines. Prepare weekly status reports on production deadlines, delivery timelines and outstanding tasks. Ensure cross‑team alignment and manage external resources to support seamless project execution. Support and organize communications template system and upload or alter templates as requested. Create internal communication deliverables for staff and leaders such as daily clippings, “This Week at RVH,” and “Leaders This Week.” Liaise with RVH Auxiliary to support, create, and execute their internal and external communication plans. Update corporate communications SharePoint to ensure it remains current, effective, and compliant with standards. Maintain and ensure SharePoint folders are organized and information is stored appropriately. Equity & Inclusion RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti‑oppressive, respectful, and culturally safe workplace. We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Right Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person. Accommodations RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier‑free process, and recognize each applicant’s needs are different. We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment at Recruitment@rvh.on.ca. Application Information If you are interested in this position, please apply online before 11:00 p.m. EST on the Requisition Close Date. If there is no close date listed above, the requisition will remain open until filled. #J-18808-Ljbffr