Accounts Receivable Specialist

2 weeks ago

Kingston ON KK E, Canada Cancoil Thermal Corporation Full time

Purpose and Scope

The Accounts Receivable Specialist is responsible for managing the company's receivables, ensuring timely collection of outstanding payments, maintaining accurate financial records, and supporting the Accounting Manager in financial reporting and analysis. This role requires effective communication with customers and internal teams to resolve payment issues and uphold company standards.

Organization Relationship

  • Reports to Accounting Manager.
  • Communicates frequently with Sales department regarding non-payment issues.

Key Responsibilities

  • Monitor and collect outstanding customer payments in accordance with company policy.
  • Process incoming payments and prepare daily bank deposits.
  • Reconcile customer accounts and resolve discrepancies.
  • Conduct credit checks for new customers and manage credit holds.
  • Prepare monthly accounts receivable reports and maintain subledger integrity.
  • Collaborate with Sales and Accounting teams to address non-payment issues.
  • Support month-end and year-end closing activities.
  • Ensure compliance with confidentiality and privacy standards.
  • Maintain accurate records in the ERP system.
  • Perform other related duties as assigned.

Required Skills and Qualifications

  • Minimum: Diploma in Business Administration – Accounting, or equivalent experience.
  • 3–5 years' experience in accounts receivable or related field.
  • Proficiency in ERP systems, Microsoft Excel, and other spreadsheet applications.
  • Strong analytical, negotiation, and communication skills.
  • High ethical standards and attention to detail.
  • Ability to work independently and as part of a team.
  • Customer service orientation and adaptability.

Working Conditions

  • Office environment; extended periods at computer and phone.
  • Occasional overtime may be required.

Job Types: Full-time, Permanent

Pay: $28.84 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • RRSP match

Ability to commute/relocate:

  • Kingston, ON K7K 7E6: reliably commute or plan to relocate before starting work (required)

Experience:

  • accounts receivable: 1 year (required)

Work Location: In person

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