Payroll and AP Bookkeeper

Job Title:
Payroll and AP Bookkeeper

Pay Grade:
$61,200 - $72,000, commensurate with experience

Vacancy Status:
Existing Vacancy

Position Type:
Full-time

Reports to:
Director of Finance

Location:
Ottawa and Eastern Ontario – remote office (The position is primarily remote, but applicants must be located in Ottawa or Eastern Ontario, Canada, for occasional in-person meetings and events.)

About Us
EnviroCentre is an Ottawa-based environmental not-for-profit that supports residents, enterprises, and communities to find practical ways to reduce their environmental impact. Our four key impact areas are Green Homes, Green Transportation, Green Enterprises and Green Future. We have been working for twenty-five years to promote practical climate action and awareness in our local communities and Eastern Ontario, and we are one of the leading local agencies in environmental action.

In Ottawa, 42% of emissions come from transportation, and 46% from buildings, a similar profile to that of cities across Canada. EnviroCentre's work prioritizes reducing emissions in those areas, with an eye to supporting an integrated vision of a sustainable, resilient future Ottawa and Canada.

At EnviroCentre, we have a dynamic, growing, and engaged team of over 70 staff. We are a fully remote office and will provide the technology and tools to work effectively and collaboratively right from home. We offer competitive employment packages that include health benefits, a Communauto membership, and opportunities for training and professional development. We approach our work with a collaborative mindset, and our growing team values everyone's contributions and ideas. We provide excellent working conditions with flexible hours.

Job Description
The Payroll and AP Bookkeeper plays a critical role in EnviroCentre's financial operations, managing accounts payable, corporate credit cards, payroll administration, and employee expense processing. This position ensures accurate and timely processing of vendor invoices through approval workflows and payment execution, while maintaining reconciliations for credit cards, prepaid expenses, and specific vendor accounts. The role oversees all aspects of payroll processing, including payroll changes, cost allocations, and payroll remittances, and serves as the key liaison between our finance, project management, and HR data systems. Reporting to the Director of Finance, the Payroll and AP Bookkeeper collaborates closely with finance and operations teams to support accurate financial reporting and month-end processes.

Key Responsibilities

• Lead accounts payable and employee expense claim processing, including invoice approvals, payment processing, credit card reconciliation, vendor account reconciliation, and expense accruals.
• Oversee bank reconciliations.
• Process payroll changes, labour cost allocations, RRSP reporting, and health benefits reconciliation.
• Lead reconciliation of payroll allocations costs to HRIS system data.
• Maintain monthly expense accruals, reconciliation of payroll and related accounts.
• Prepare accurate project financial control sheets and labour cost reporting.
• Support processing of annual vacation and other accruals.
• Collaborate with finance and operations teams to ensure timely approvals and data exchange.
• Support financial statement preparation for various stakeholders.
• Ensure data integrity for financial reports, audits, and operational cost analysis.
• Perform other duties as required.

Note:
We do not use artificial intelligence (AI) tools to support the screening and evaluation of applications for this position.

Qualifications

• 5+ years of experience in payroll administration, preferably in a not-for-profit or multi-project environment.
• 2+ years of experience in accounts payable, preferably in a not-for-profit or multi-project environment.
• Post-secondary training or certification in accounting/finance/bookkeeping, or equivalent experience.
• Strong skills in electronic accounting software (i.e. QuickBooks Online, ApprovalMax), and electronic, self-managed payroll systems.
• Meticulous attention to detail, excellent time management, and organizational abilities.
• High proficiency in Microsoft Office Suite and digital collaboration tools.
• Commitment to confidentiality, accuracy, and process improvement.
• Ability to work independently and within a collaborative remote finance team.

EnviroCentre Working Conditions Include

• A virtual workplace where all necessary technology and IT support will be provided.
• A passionate team of environmental leaders who lead by example and are proud to be contributing to Ottawa's Climate Targets.
• Home and coworking office environments with frequent computer use.
• Occasional evening or weekend work.

In addition to competitive pay, we offer:

• 35-hour work week and the ability to work flexible hours.
• A virtual workplace that supports work-life flexibility, combined with in-person events, occasional in-person group meetings and the opportunity to use a co-working space in downtown Ottawa or another convenient location.
• Starting 3 weeks paid vacation per year, plus paid office closure between Christmas and New Year and summer half-day Fridays.
• Health, dental and wellness coverage for you and your dependents.
• Employee RRSP program with employer contributions up to 5% of gross pay per year.
• Paid sick days, and additional time off for personal and care responsibilities.
• Caring, compassionate and supportive work environment that recognizes that work is one of the many responsibilities we have to prioritize in our lives.

EnviroCentre is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or municipal laws. EnviroCentre is committed to a workplace where everyone can participate safely, freely, and confidently. We encourage applications from individuals who identify as BIPOC (Black, Indigenous, Peoples of Colour) and/or members of equity-deserving groups.

EnviroCentre recognizes a diversity of backgrounds and experiences.  If you do not have the formal experience described but can meet the requirements of the role and are willing to learn, we encourage you to apply and make your case in your cover letter. We are interested in a diverse team, and we are willing to train the right person.

EnviroCentre is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, please advise us in a timely fashion of any accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

How To Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications.

Application Deadline:
November 14, 2025
Anticipated start date: January 2026

Important:
Please send your resume and cover letter in one document to

Please ensure your resume file (PDF) includes your first and last name and the reference number (Reference# EC

Example: Firstname_Lastname_ EC202521.

Please also put the Reference# EC202521 in the subject line of your email.

Please mention you saw this at

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We thank all applicants for their interest, however only candidates selected for an interview will be contacted.