Operations & Executive Assistant (Part-Time) for Women's Mental Health Company

Join a Growing, Mission-Driven Women's Mental Health Practice

100% Virtual | Flexible Schedule | Meaningful, High-Responsibility Role

True Self Counselling is a rapidly growing psychotherapy practice specializing in women's mental health, emotional wellbeing, and trauma-informed care. Our team includes ~40 clinicians, a client care coordinator, an HR/hiring coordinator, and external partners for tech, media, and bookkeeping. We are expanding and looking for an Operations & Executive Assistant who genuinely cares about mental health and wants to be part of a mission-driven team. You'd be working directly with the owner (me - hi).

This role is ideal for someone who loves organization, precision, operations, and supporting a founder in running a large, fast-paced mental health practice. If you thrive in a detail-oriented role and value meaningful work, this position is for you.

Key Responsibilities

Administrative & Executive Support

• Send professional emails and communication on behalf of the founder
• Pull monthly bank statements and required documents for bookkeeping
• Manage calendars and ensure clinicians' caseloads remain full
• Coordinate with team members and understand each person's responsibilities

Business Operations & Tracking

• Pull and organize reports across various internal systems
• Track business metrics and operational performance
• Maintain oversight of workflows and ensure nothing slips through the cracks
• Keep a close "pulse" on the business and help anticipate needs

Social Media & Content Support

• Light editing and posting of social media reels (content fully provided)
• Organize digital media assets and maintain posting schedules

General Operational Support

• Assist with analytics, tracking, and system improvements
• Support the founder with day-to-day organizational needs
• Step in wherever needed to reduce overwhelm and maintain smooth operations

This role is in development - I'm more than happy to work with you directly to facilitate your learning and growth in the directions you desire.

Time Commitment & Workload

This is a part-time independent contractor position, generally 10–20 hours per week, depending on operational needs. There is potentially room for this to grow into a full-time position, as business needs require.

This role requires someone who is reliable, responsive, and able to make this job a priority.

Qualifications & Experience

Required:

• Strong organizational skills and attention to detail
• Experience as an EA, Operations Assistant, Project Manager, or similar
• Tech-savvy and quick to learn new systems
• Really good with Excel and not scared of data (I can help you with it at first)
• Ability to work independently, anticipate needs, and problem-solve
• Comfort working in a mental-health environment and handling sensitive information

Preferred:

• Prior experience in a service-based or mental-health organization

Most importantly, you should have a genuine interest in mental health and understand the importance of supporting a practice that serves women every day.

References will be checked for shortlisted applicants.

What We Offer

• 100% virtual role
• Flexible hours
• Collaborative and supportive team
• Long-term, stable partnership
• Opportunity to grow within a scaling women's mental health practice
• Meaningful work that directly supports the wellbeing of women and clinicians

If You're Ready to Support a Mission That Matters, We'd Love to Hear From You

To Apply:

Please submit:

• A brief introduction about yourself and why women's mental health matters to you
• Your experience in operations, administration, or executive support
• Your availability and hourly rate
• Your typical working hours
• Any relevant work samples (optional)

Job Type: Part-time

Pay: $20.00-$35.00 per hour

Expected hours: 10 – 20 per week

Work Location: Remote