Project Administrator Assistant

Job Description
Remarkable people, trusted by clients to design and advance the world.
Wood is currently seeking a Project Administrative Assistant (Site) to join its Minerals and Metals business focusing on large mining projects. This opportunity is Onsite near Williams Lake, SK.

The Role
Wood has an opportunity available for a
Project Administrative Assistant (Site)
to support our construction and HSSE teams on our Project site near William's Lake, SK. The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, working on special projects, material & supply orders, preparing documents and correspondence and maintaining schedules, HSSE statistic and data entry as required. Required to handle confidential and non-routine information daily.

Our Clients and Projects
Designing the future. Transforming the world.
From feasibility study to execution, Wood's Minerals & Metals business has helped design and deliver mining projects globally for over 60 years. Our world calls for advanced, scalable processing of key minerals and metals to meet rising demand across all commodities. At Wood, we play our part by supporting our global clients with advanced facilities and predictable, safe and fast delivery of projects worldwide as we strive for net zero.

What We Can Offer

• Meaningful and interesting projects delivered to leaders of industry across our Minerals & Metals sector.
• Flexible working arrangements that balance client, team and individual needs.
• Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice.
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Flexible benefits package that can be adapted to suit your lifestyle.
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests.
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession.

In our recruitment and hiring process at Wood Canada Ltd., we want to emphasize that we do not employ artificial intelligence or automated systems to screen or select candidates. We are committed to ensuring fairness and inclusivity by relying on the expertise from a team of professional recruiters for the application reviews, interviews, and qualification assessments.

Responsibilities
Typical responsibilities

• Establish and monitor contract budgets and schedules, including rates and price
• Coordinate and lead the specialized project administrative support to Site Construction Management and HSSE Team interfacing with the Engineering Project Home Office Team
• Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication
• Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities
• Arrange complex and detailed travel plans and itineraries and compiles documents for travel-related meetings

• Prepare presentations, reports, letters and routine correspondence

• Manage the site elements, including liaising with HR Manager as necessary, for:

• Personnel mobilization / demobilization

• Responsible for arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed

• Compile statistical information and perform data entry
• Prepare and Manage contractor weekly progress meeting and minute process. Support Construction Managers with meeting organization, minute taking, issuance, endorsement and recording.
• Manage office material supply orders.
• Organize and maintain file system and file correspondence and other records as needed
• Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
• Perform periodic document control functions
• Organize incoming and outgoing mail

Applicants must be authorized to work lawfully in the Canada without sponsorship from Wood, now or in the future.

Qualifications
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected

• Technical expertise: Word, Excel, PowerPoint, Outlook
• Speaks clearly and persuasively in positive or negative situations
• Listens and seeks confirmation of understanding
• Effectively responds well to questions
• Writes clearly and informatively; edits work for spelling and grammar
• Varies writing style to meet needs; presents numerical data effectively
• Preference will be given to candidates with previous construction site experience

About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.