Administrative Assistant

4 days ago

Fort Saskatchewan, Alberta, Canada Peaskie Minerals Inc. Full time

About Us

Peaskie Minerals is a premier supplier of domestically sourced proppants and silica flour to the West Central Sedimentary Basin (WCSB). Our facility is located approximately 12 km north of Redwater or a 45-minute drive from north Edmonton.

Shift schedule: Monday - Friday - 8 hours per day

Job Purpose

The Administrative Assistant – Field Support provides essential administrative support to field managers. This role is responsible for managing paperwork related to time sheets, employee scheduling, call-ins, and other field documentation. The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment.

We Offer

  • Competitive Wages
  • Overtime after 8 hours per day AND for all hours worked if called in on a scheduled day off
  • Annual boot allowance
  • Travel allowance (dependent on location, and in accordance with company policy)
  • Company Paid Sick Days
  • RRSP Matching
  • Comprehensive Benefit Plan
  • Opportunities for growth within the company

General Duties & Responsibilities

  • Collect, review, and process paper time sheets from field employees, ensuring accuracy and timely submission.
  • Assist field managers with scheduling and shift adjustments, including coverage for call-ins or absences.
  • Maintain and update staff rosters, contact lists, and scheduling templates.
  • Support field teams with the completion, tracking, and filing of required paperwork and reports.
  • Communicate with field employees regarding scheduling changes, time sheet corrections, and general administrative matters.
  • Enter and organize data from time sheets and reports into internal systems or spreadsheets.
  • Prepare and distribute weekly reports for field management as needed.
  • Maintain confidentiality of employee information and sensitive documents.
  • Provide general office support such as answering phones, responding to emails, filing, and photocopying.
  • Book training for employees as required.
  • Assist with other administrative tasks and special projects as assigned.

Experience:

  • 2+ years of administrative experience, preferably in a field operations or similar environment.
  • Strong organizational and time management skills with excellent attention to detail.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software systems.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize work effectively, and meet deadlines.
  • Dependable and able to work both independently and as part of a team.

Work Environment:

  • Office-based role with regular communication and coordination with field staff and managers.
  • Monday to Friday, full-time hours. Occasional on call weekend work required. Overtime as required.

Pre-Employment Screening

  • Criminal Record Check

Job Types: Full-time, Permanent

Pay: $28.50 per hour

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care

Application question(s):

  • Are you aware that this position is based out of Opal, AB?
  • Are you able to reliably commute to the jobsite in Opal, AB?
  • Do you have a valid Class 5 Drivers License?

Experience:

  • maintenance planner: 4 years (required)

Work Location: In person

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