Administrative Assistant Temporary Full Time

Who we areYou know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.As an Administrative Assistant [Temporary Full Time] your responsibilities will include: Working independently and within a team environment to support the client service staff to produce high quality client deliverablesProviding support to Tax Service Line LeadershipCollaborate with the Tax Team and internal client service membersAssembling year end packages (tax returns, financial statements, letters)Managing electronic and paper-based client filesE-filing as requiredPreparation of letters and reports using firm templates in compliance with Firm standardsProof-read, review for quality and verify content before finalizing any client deliverablesPreparing hard files for clients based on requests from the external client service team and new client setup processesParticipate in training and stay current with Doane GT softwareCoordinating the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, distribution of invoicesManaging CalendarsManaging/submitting expense reportsUsing D365 application to track and report on client relationship management initiativesPreparing for client meetings, catering, and meeting materials (e.g., presentations, handouts, minutes, etc.)Being responsible for the duties of frontline reception as neededBeing available for other duties as assignedDoane Grant ThorntonIf you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happensWant to learn more about who we are and how we live our purple every day? Read our colleagues' stories at Think you've got what it takes to be an Administrative Assistant [Temporary Full Time]? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick: 1-2 years of administrative experienceExcellent written and verbal communication skills with an aptitude for building strong client relationshipsStrong multitasking skills to meet tight deadlines and ensure timely deliverablesAdvanced working knowledge of MS Suite, Visio, Adobe Acrobat, etcStrong Word processing skillsProven experience in providing exceptional client serviceTakes initiative and direction and is a self-directed learnerDemonstrates sound judgment regarding confidential and sensitive mattersAvailable to work overtime during peak tax filing seasonsAt Doane Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.What's in it for you?Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and moreThis role is required to be on-site 5 days each week. This is a temporary position until July 31, 2026.Are you ready to Discover Your Purple?At Doane Grant Thornton, we're committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we're happy to share that our current base salary for this role ranges from $41,000-$56,000 in Langley, BC. If this role is available in another location(s), the associated salary range in that location(s) may vary based on relevant factors, including geography.">Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.