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Document Production Specialist
2 weeks ago
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm's Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm's core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.
PROFILE
Our Document Production Specialist will work in a team environment in our Document Production Group ("DPG") to provide support to our Staff and Professionals. The successful candidate will bring strong technical skills, excellent attention to detail, and strong organizational skills.
This role works from evening/weekend shift (Wednesday to Friday 3:30pm – 11:00pm & Saturday and Sunday 12:00pm – 7:30pm).
RESPONSIBILITIES
- Transcribing letters, memos, agreements and legal documents from hard copy, Bighand file or handwritten notes using relevant software;
- Providing formatting support for complex documents, and troubleshooting formatting concerns;
- Editing existing documents as requested;
- Converting outside documents and ensuring new versions meet professional standards;
- Editing, combining and bookmarking PDF documents;
- Creating form documents in PDF and Word;
- Designing and creating documents/presentations utilizing specific software programs;
- Acting as a resource person for all personnel regarding questions about document production;
- Communicating with professionals and legal administrative assistants to clarify directions and requests;
- Other duties as assigned.
QUALIFICATIONS
- Legal Assistant Diploma from a recognized post secondary institution;
- 8+ years experience with document production is preferred;
- Advanced technical expertise in MS Office, Adobe and Kofax;
- Strong experience and proficiency in transcription;
- Strong interpersonal, communication, and teamwork skills;
- Ability to handle a heavy and varied workload;
- Digital dictation experience;
- Strong prioritization and organization skills;
- Advanced problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
