Coordinator, DD&T

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

ORGANIZATION SUMMARY

With around 30,000 people working in approximately 70 countries, Takeda is truly a global partner for better health. Takeda is dedicated to pharmaceutical innovation and tackling diseases for which there is currently no cure. We are expanding continuously into new fields of treatment and therapy. By always putting people first, we empower employees so everyone can develop to his or her full potential. We are looking for colleagues with the right skills and experience to support us in our mission to create better health for people and a brighter future for the world.

ROLE OBJECTIVE

The Coordinator, DD&T supports the day-to-day operations of the DD&T team, including administrative support in connection with the DD&T budget, approvals, payment and controlling. The role also supports and liaises with the HR department to drive operational needs.

This role requires a strategic thinker who can inspire others, focus on key priorities, and elevate organizational capabilities in line with Takeda's Leadership Behaviors.

SCOPE

• Provides administrative support for DD&T and HR budgets, as well as TPORM process, SOWs, POs, invoicing, accruals and reconciliation with Finance for DD&T and HR teams.
• Supports DD&T activities across teams as needed, including D&I, NGCE and L&D. E.g. serves as Dedicated Coordinator of Market Research process and Veeva PromoMats Ambassador for LOC
• Primary Administrator of the Learning Management Systems (SuccessFactors, Bloom)
• Overall organization and support for culture and team building, including department meetings, logistics, coordination of agenda, vendors and activities.

KEY ACCOUNTABILITIES

• Maintains departmental budget, including tracking of invoices, accruals, and reconciliation with Finance monthly for both DD&T and HR departments.
• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
• Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements.
• Supports departmental leadership team meetings including content development, agendas, minutes, follow-ups and logistics as required.
• Prepares documentation for payment of vendors, consultants, and suppliers; liaises with procurement and finance to perform RFPs where appropriate; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Acts as the primary administrator of the learning and knowledge sharing platforms for organization; Works with various stakeholders to assign, maintain and audit the completion of required training modules through different training platforms (Bloom, SuccessFactors, etc.); Provides measurement and reporting to stakeholders as required.
• Acts as primary administrator and local point of contact for Electronic Approval System (Veeva Promomats;) Partners with Learning and Development, NGCE and business partners to develop and maintain training materials in system; Provides measurement and reporting to stakeholders as required to ensure accuracy and SOP compliance.
• Coordinates new hire onboarding and offboarding communications to key stakeholders.
• Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
• Demonstrates confidentiality and high level of integrity in execution of all responsibilities.
• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Performs duties in compliance with all applicable laws, industry codes, company policies and procedures.

SKILLS AND LEADERSHIP CAPABILITIES

• Highly collaborative team player with growth mindset, agility, a can-do attitude and strong work ethics
• Excellent communication skills and experience working with multiple internal and external stakeholders.
• High level of integrity and confidentiality in managing sensitive information.
• Demonstrated curiosity and growth mindset.
• Strong sense of ownership and attention to detail.
• Demonstrated initiative and ability to work independently.
• Experience in managing projects, multi-tasking and proactiveness to achieve outcomes an advantage.
• System experience in Workday, ARIBA, SAP, SuccessFactors, Bloom, Veeva PromoMats, etc.
• Understanding of the healthcare regulatory environment an advantage.

Digital Competencies

• Proficiency in leveraging digital tools, platforms, Artificial Intelligence (AI) and other technologies (incl. MS Office suite) to communicate with impact and perform tasks efficiently and effectively.
• Experience working effectively with colleagues in virtual or remote settings, utilizing digital collaboration tools, incl. MS Teams. 
• Dedication to lead by example through intentional skill development, experimentation and fostering a culture of digital curiosity within the organization. 
• Understanding of cybersecurity threats and best practices to protect sensitive information and systems. 

PREFERRED EXPERIENCE AND EDUCATION

• University degree or college diploma.
• 2-3 years of experience in Pharmaceutical/Biotech industry supporting large, complex teams in head office and in the field.
• Fluency in English, both in oral and written communication; Bilingualism (English/French) is an asset.

Location:

Toronto, Canada – Hybrid: Minimum 40% in office

Takeda Canada encourages applications from all qualified candidates. In accordance with our accommodation policies and applicable provincial accessibility legislation, please advise us if you need accommodation in order to participate in the recruitment process. Any information you provide relating to accommodation will be addressed confidentially.