Deal Accountant
2 weeks ago
Our client within real estate tech requires a Deal Accountant to join their team. The Deal Closing Manager will lead the closing team and transform how they deliver real estate transactions across multiple brokerage clients. Your mission is to build a best-in-class deal closing function and own the journey from approved deal to reconciliation while driving automation and standardization that scales the platform. You'll lead the team responsible for every transaction, ensuring compliance, accuracy, and speed at every step.
Responsibilities:
- Lead and mentor 2-5 Deal Accountants and/or Trust Clerk across multiple brokerage clients. Schedule work by close date, implement QA processes, track weekly metrics, and drive standardization of processes and best practices.
- Create files, confirm approval artifacts, enter critical dates, and drive closing plans with SLAs. Map the closing value stream, identify bottlenecks, and eliminate waste.
- Administer in-house platform and Lone Wolf; partner with Product/Engineering on automation and data integrity. Automate data syncs, statement generation, payout packets, and variance alerts. Standardize artifacts (funds-flow templates, disbursement checklists, lawyer instruction packs) and codify in software. Define SLAs with dashboards; pilot and roll out changes with testing.
- Orchestrate solicitors, conveyancers, lenders, and title insurers on undertakings, trust directions, adjustments, holdbacks, and funding confirmations.
- Receive and deposit trust funds; maintain ledgers; perform daily three-way reconciliations; investigate variances within one business day; manage outstanding deposits and unclaimed funds per provincial regulations.
- Calculate commissions, splits, fees, referrals, and withholdings; handle GST/HST and T4A vendor setup; generate statements; initiate EFT/wire disbursements with maker/checker approvals within one business day of funding.
- Enforce FINTRAC/AML requirements; maintain compliance with provincial brokerage rules (e.g., RECO) and board requirements; ensure audit-ready files and month-end documentation.
- Deliver weekly pipeline/SLA dashboards, month-end trust reconciliations, and exception/variance reports to Finance/Compliance.
Role requirements:
- 3+ years managing trust accounting and three-way reconciliations in a regulated environment
- 2+ years leading teams (2-5+ people) with demonstrated coaching and performance management skills
- Experience with lawyer coordination, title insurance, and real estate closing workflows
- Proven track record implementing process improvements and automation initiatives
- Proficiency with Lone Wolf
- Advanced Excel/spreadsheet skills for reconciliations and financial analysis
- Experience with trust accounting software and EFT/wire payment systems
- Strong understanding of FINTRAC/AML requirements
- Knowledge of provincial real estate regulations (RECO in Ontario or equivalent)
- Familiarity with commission taxation (GST/HST, T4A requirements)
- Experience maintaining audit-ready documentation and month-end compliance
- Excellent organizational skills with ability to prioritize across multiple brokerage clients
- Strong communication skills to coordinate with lawyers, lenders, insurers, and internal teams
TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.
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