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Restoration Coordinator/Junior Estimator

3 weeks ago

Burnaby BC VA C, Canada GSP Services Ltd Full time

About Us:

GSP Services Ltd. is a trusted leader in plumbing, heating, drainage, HVAC, electrical, and restoration services across the Lower Mainland. We deliver high-quality service to our clients, supported by a team-oriented culture that values communication, accountability, and efficiency.

We are looking for a Restoration Coordinator / Junior Estimator to join our administrative team. This role is perfect for someone who is detail-oriented, organized, and interested in learning the estimating side of restoration projects while keeping our operations running smoothly.

Key Responsibilities:

1. Work Orders & Estimating

  • Create work orders and prepare preliminary estimates for review.
  • Assist with onsite measurements or job evaluations as required.
  • Collaborate with project managers to finalize estimates and schedule work.
  • Maintain accurate records of all estimates, work orders, and communications.

2. Scheduling & Dispatch

  • Monitor project manager calendars to ensure jobs and onsite visits are scheduled efficiently.
  • Assign technicians based on availability and workload.
  • Ensure all job details are clearly outlined in the dispatch system.

3. Technician Coordination

  • Follow up with technicians for job updates and completion confirmations.
  • Prepare and submit invoices once jobs are approved.
  • Keep detailed internal notes and records of job progress.

4. Materials & Subcontractor Coordination

  • Order necessary materials and supplies for jobs.
  • Coordinate scheduling with subcontractors for specialized work (e.g., flooring, drywall).
  • Ensure timing aligns with project schedules and communicate updates to the team.

5. On-Call Scheduling

  • Prepare and distribute weekly on-call schedules for technicians.
  • Update dispatch to reflect on-call assignments.

6. Weekly Job & Billing Review

  • Run reports to identify unscheduled jobs, pending estimates, and incomplete billing.
  • Follow up to ensure administrative tasks and projects stay on track.

7. Estimating Support (Junior Estimator Duties)

  • Assist senior staff with developing accurate cost estimates for restoration projects.
  • Learn to assess materials, labor, and project scope under guidance.
  • Participate in site visits as needed to gather information for estimates.

Qualifications:

  • Previous experience in administrative coordination, restoration, construction, or service dispatch preferred.
  • Strong organizational skills, attention to detail, and ability to multitask.
  • Interest in learning estimating for restoration projects.
  • Proficient in Microsoft Office Suite; experience with estimating or job management software is an asset.
  • Strong communication skills and ability to work collaboratively with a team.

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care

Work Location: In person