administrative assistant

3 days ago

Kitchener, Ontario, Canada VIP Vape Full time

Overview
Languages

English

Education

  • College/CEGEP

Experience
1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • Various locations

Responsibilities
Tasks

  • Coordinate the activities of the HR department in order to ensure they meet the organization's goals
  • Train staff
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Advise senior management
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Maintain filing system
  • Review and evaluate new administrative procedures
  • Implement new administrative procedures

Supervision

  • 5-10 people

Experience and specialization

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Office
  • Google Drive
  • Electronic mail

Area of work experience

  • Project coordination

Additional information

Transportation/travel information

  • Own transportation
  • Public transportation is available

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Reliability
  • Time management
  • Adaptability
  • Efficient interpersonal skills
  • Integrity

Benefits
Health benefits

  • Health care plan

Other Benefits

  • Free parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

  • Offers mentorship, coaching and/or networking opportunities for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

  • Offers on-the-job training tailored to youth
  • Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

  • Offers mentorship, coaching and/or networking opportunities for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

  • Offers mentorship, coaching and/or networking opportunities for mature workers
  • Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

  • Administrative Assistant

    5 days ago

    Kitchener, Ontario, Canada Waterloo Catholic District School Board Full time

    Administrative Assistant – Supply ListThe Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students...

  • Office Administrative Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Deverall, Calma and Associates Full time

    Job Title: Administrative Assistant – Financial ServicesWork Location: Kitchener, ON (in office)Company: Deverall, Calma and AssociatesEmployment Type: Full-time (In-Office)Compensation: Salary range of 37,000 – 50,000 + benefits (commensurate with experience)Work Hours: 8:30am – 4:30pm Monday to FridayAbout Us:At Deverall, Calma and Associates, we...

  • Administrative Officer

    5 days ago

    Kitchener, Ontario, Canada State of careers Rhode Island Full time US$59,542 - US$68,648

    DepartmentDepartment of Behavioral Healthcare, Developmental Disabilities & HospitalsDivisionClerical/Administrative Support/Data EntrySalary$59, $68,648.00Job ProfileJC NS - Administrative Officer (Non-Union Executive Branch) NS ExceptionScheduled Work Days & Work HoursPreferred experience- At least one year of experience coordinating a large department...

  • office administrator

    2 weeks ago

    Kitchener, Ontario, Canada Church's Texas Chicken Full time

    OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsOn siteWork must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksImplement new administrative proceduresReview and evaluate new administrative proceduresDelegate work to office support...

  • Assistant

    6 days ago

    Kitchener, Ontario, Canada Richardson Wealth Ltd Full time

    About Us: As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada's best investment advisors. We've embarked on an exciting growth phase – a multi-year transformational journey to enhance our...

  • Assistant

    5 days ago

    Kitchener, Ontario, Canada Richardson Wealth Full time

    About UsAs a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada's best investment advisors. We've embarked on an exciting growth phase – a multi-year transformational journey to enhance our...

  • Physical Therapist Assistant

    1 week ago

    Kitchener, Ontario, Canada Blockline Physiotherapy & Wellness Full time

    Job SummaryWe are seeking a versatile and compassionate individual for a dual role as a Physical Therapist Assistant (PTA) and Front Desk Receptionist. This position is vital for both delivering high-quality patient care under the supervision of a licensed Physical Therapist and ensuring efficient, welcoming front office operations.Clinical Responsibilities...

  • Program Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Region of Waterloo Full time

    Program Assistant (Project Management)Job Number: 3640Job Type: Full-TimeLocation: 150 Frederick St - Regional Admin HeadquartersJob Category: AdministrationNumber of Positions: 1Department: Facilities Project ManagementDivision: Engineering and Environmental ServicesHours of Work: 35Union: CUPE 1883Grade: CUPE 1883 Grade 006Salary Range: $ $34.24 per...

  • Program Assistant

    6 days ago

    Kitchener, Ontario, Canada St. Joseph Home Care Full time

    Program Assistant St. Mary's Health Number of Openings: Division: St. Mary's Health @Home Full/Part Time/Casual: Part-Time Program: St. Mary's Health Regular/Temporary: Regular Location: St. Mary's ClinicKitchener Union: Non Union Hours of Work: Tuesdays & Thursdays9am-5pm Posting Date: November 14, Closing...

  • Program Assistant

    1 week ago

    Kitchener, Ontario, Canada St. Joseph Home Care Full time

    Program AssistantSt. Mary's HealthNumber of Openings:1Division:St. Mary's Health @HomeFull/Part Time/Casual:Part-TimeProgram:St. Mary's HealthRegular/Temporary:RegularLocation:St. Mary's ClinicKitchenerUnion:Non UnionHours of Work:Tuesdays & Thursdays9am-5pmPosting Date:November 14, 2025Closing Date:Until FilledWages:$18.77-$28.55French Language Skill...