Procurement Coordinator

1 day ago

Mississauga, Ontario, Canada TDS Personnel Full time

Our client within real estate requires Procurement Coordinator to join their team on a temporary basis. As the Procurement Coordinator, you will be responsible for the end-to-end management of purchase orders and contracts. Your duties will include:

Purchase Order (PO) Management:

  • Review, correct, and ensure all purchase orders are accurate, including correct item coding, full vendor details, and supporting documentation (e.g., estimates/quotes) to facilitate timely approvals.
  • Proactively monitor PO submissions, ensuring approvals are completed promptly and according to established spending thresholds.
  • Issue initial placeholder POs when firm work estimates are unavailable. Upon receipt of vendor invoices, modify the POs, route them for workflow approval, and ensure proper three-way matching.
  • Create internal projects and jobs as needed, issue corresponding POs, and submit them for approval based on financial thresholds.
  • Assist with monthly PO accruals and follow up with internal staff to confirm that open purchase orders are formally received once work is complete.

Contract Management Support:

  • Own and maintain the central Contract Log.
  • Prepare thorough contract cost analyses, comparing prior contractual amounts to new quotes provided by internal stakeholders.
  • Draft contracts and payment schedules using approved internal templates.

Administrative & Vendor Support:

  • Manage the procurement mailbox, providing prompt and professional responses to vendor inquiries and addressing internal support needs.

What You Bring (Qualifications)

  • Proven experience ([Number]) years in a purchasing, procurement, or finance-related role, with a strong focus on PO and contract administration.
  • Proficiency with ERP/financial software (e.g., SAP, Oracle, NetSuite) and Microsoft Excel.
  • Exceptional precision and diligence in reviewing documentation and managing complex data.
  • Strong verbal and written communication skills for effective interaction with vendors and internal teams.
  • Skills: Excellent time management and ability to prioritize multiple tasks in a fast-paced environment.

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