Installation Coordinator

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Stanley Access Technologies is recognized as an industry leader in the manufacturing, installation, and servicing of automatic doors. Our growing product and service offerings have driven significant growth for our service business. Join our world class team of diligent problem solvers, innovators, fresh thinkers, and communicators who excite and inspire others. 

Install Coordinator 

The Installation Coordinator is responsible for management of all installation projects. This individual acts as project manager for installation jobs, orders materials and supplies needed to complete installations as per the customers specifications, schedules installers and coordinates with customers as to job-site readiness, prepares forecasts and participates in daily and weekly operational calls. 

What You Will Do: 

• Manage all install projects and act as a Project Manager for installation jobs. 

• Create job file from information provided through order entry. 

• Make initial contact with customers and coordinate installation schedule of automatic doors. 

• Work with the salesperson and customer when there are any special installation requirements. 

• Schedule installation to meet the contractors desired installation date. 

• Keep up with changes in the job and schedule requested on-site meetings and walk-throughs. 

• Perform pre-job on-site checks when necessary. 

• Work with the salesperson to inform them of needed change orders if necessary. 

• Order all necessary material for the installation in the appropriate time frame. 

• Issue the STO or PO for the material needed for installation. 

• Work with the Warehouse Manager on Class II and Class III material needed. 

• Work with the factory with on any Class I material related issues. 

• Communicate any material related issues to the salesperson and work with them and the customer when necessary. 

• Maintain the schedule and review it daily with the Warehouse Manager to ensure jobs are pulled for the technicians as required. 

• Schedule the installation technicians according to jobsite readiness. 

• Coordinate any special timing requirement with the customer or any special needs such as pre-job, on-site safety meetings. 

• Review the schedule as needed with the Construction Manager and the Salespeople. 

• Obtain detailed information from the technicians when the job is not completed the same day on the progress of the job. 

• Assure paperwork is properly filled out by technicians including the JCS, Door ID sheet and any special payment forms required. 

• Verify that job is completed per company policy/Sarbanes Oxley 

• Review inventory used with the technicians and make any adjustments necessary on the Sales Order in Dynamics365. 

• Enter the Door IDs into Dynamics365 with warranty and door location information. 

• Send JCS to the corporate billing department and maintain the billing database. Be familiar with any special forms or needs of the customer/contractor and submit with JCS when necessary. 

• When necessary, coordinate partial billings with the Construction Manager and submit partial billing approvals to the corporate billing department. Once approved, deliver partial billings to prepare them for billing and add to the billing database. 

• Monitor the billing database to ensure that all billings have cleared. 

What You Need to Succeed: 

• High School Diploma or GED 

• Coordinator experience in a construction or industrial environment 

• Excellent computer, communication, and interpersonal skills

• Strong attention to detail & excellent multi-tasking ability 

Additional Preferred Skills & Knowledge:  

• Bachelor's Degree in Business Administration and/or Marketing. 

• Project Management or Finance Background 

• Dynamics365 Experience 

Why Work for Us?     

Allegion is a Great Place to Grow your Career if:     

• You're seeking a rewarding opportunity that allows you to truly help others.  With thousands of employees and customers around the world, there's plenty of room to make an impact. As our values state, "this is your business, run with it".    

• You're looking for a company that will invest in your professional development.  As we grow, we want you to grow with us.     

• You want a culture that promotes work-life balance.  Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work      

  What You'll Get from Us:     

• A commitment to Diversity, Inclusion & Belonging: making a difference and leading with purpose   

• High energy, influential, cross collaborative team environment   

• Opportunities to leverage your unique strengths through Clifton Strengths testing and coaching.   

• Customized individual development plans and growth maps to help you unlock your full potential and career graph with Allegion.   

• Competitive base salary   

• Health, dental and other insurance coverage, helping you "be safe, be healthy"   

• Tuition Reimbursement     

• Employee Discounts   

• Community involvement and opportunities to give back so you can "serve others, not yourself"   

Apply Today    

Join our team of experts today and help us make tomorrow's world a safer place     

Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you're excited about this role but your past experience doesn't align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.    

Allegion is committed to building and maintaining a diverse and inclusive workplace.  Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we're required to, but because it's the right thing to do.   We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.

Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland

REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370

Allegion is an equal opportunity and affirmative action employer