Administration Technician

1 day ago

Sherbrooke, Quebec, Canada Champlain Regional College Full time

Posting Number : LEN-S

Job Title : Administration Technician

Constituent College : Champlain College Lennoxville

Work Location : Lennoxville (Ville de Sherbrooke)

Service : Financial Services

Reporting to : Coordonnateurice, Services administratifs

Job City : Sherbrooke

Position Status : Full-time Replacement

Job Description :

Champlain College – Lennoxville is seeking the services of an ADMINISTRATION TECHNICIAN, to work on a temporary, full-time, position in the Administrative Services Department, with the possibility of renewal.

FUNCTIONS

Reporting to the Coordinator of Administrative Services, the principal and customary work of the incumbent will consist of performing various technical tasks of an administrative nature in the management of financial resources.

MAIN RESPONSIBILITIES

1. Verifies all bank deposits, prepares deposits for miscellaneous revenues collected by the Business Office, and forwards all to college administration office.

2. Reconciles all revenue accounts including but not limited to residence, bookstore, and auxiliary services, finds discrepancies, and requests journal entries.

3. Prepares purchase orders for annual service/maintenance contracts; receive monthly invoices from suppliers; investigate discrepancies; and forwards authorized vouchers to college administration accounting department for payment or process returns.

4. Invoices individuals (staff, students, users, etc.) for chargeable goods or services and external partners for the services provided.

5. Processes all cheque requisitions and purchase orders according to budget allocations and campus policies.

6. Distributes costs to users for all expenses, i.e., photocopying, office supplies, etc.

7. Reimburses petty cash claims, issues reports and requests to replenish the fund, and reconciles all weekly.

8. Monitors expenses and advises his/her superior of cases of overspending or discrepancies.

9. Provides support and assistance to both internal and external clients in areas of accounting, budgets and purchasing.

10. Performs any other related tasks, as required.

Requirements :

Education

Must have a diploma of college studies (DEC), in relevant field such as accounting, office system technology, management, or an attestation of studies, which is recognized as equivalent by the competent authority.

Other

Must have excellent interpersonal and organizational skills with a proven track record of discretion, tactfulness, and respect of confidentiality. Excellent written and spoken English and French – language skills are essential.

Ability to multi-task, anticipate needs, problem-solve and adapt to quickly evolving situations while having impeccable attention to detail and able to meet strict deadlines.

Proficiency with Windows environment and the MS Office suite (especially Word, Excel and Outlook).

Candidates will be required to pass a Word and Excel tests.

Work Schedule : Monday to Friday from 8:00 a.m. to 4:00 p.m. or 8:30 a.m. to 4:30 p.m.

Salary Scale : $27.07 to $36.14

Anticipated Start Date :

Start of Posting Period :

End of Posting Period : :59

Champlain College Lennoxville, a constituent college of Champlain Regional College, hires on the basis of merit and is strongly committed to equity, diversity and inclusiveness within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

Comments :

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Note that a cover letter is mandatory with your application, therefore please be sure to submit yours.

If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.

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