Project Coordinator

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we've built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we're building a better future—responsibly, inclusively, and with purpose.

About the Project

The Hazel McCallion LRT project is being delivered by Mobilinx, a joint venture between Webuild Group, Amico Infrastructure, and Bot Construction. The consortium brings together unmatched experience in delivering large-scale, sustainable, and complex infrastructure projects in the Canadian market. Join us and be a key part of a high-performing team driving impactful change

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About the Job

We are hiring a Project Coordinator - Reporting to join our Construction team on the Mobilinx Project. This position reports to the Deputy/Director Assistant.

What You Will Be Doing?

Role and Responsibilities

• Work closely with the Deputy Director to ensure smooth operations and adherence to project goals.
• Execute layout tasks with precision, efficiency, and accuracy, maintaining a high standard of quality.
• Facilitate meetings by preparing comprehensive agendas, engaging presentations, and documented minutes to ensure all participants were informed and aligned.
• Played an integral role in collaborating with team members to meticulously craft monthly reports for clients and stakeholders, ensuring timely delivery of insightful information and fostering transparent communication channels.
• Develop and maintain 3-week look-ahead schedules to keep the project on track and anticipate potential challenges.
• Facilitate procurement processes by placing orders for materials, tools, and equipment, ensuring timely delivery to support project timelines.
• Coordinate third-party inspections to verify compliance with regulations and project requirements.
• Maintain detailed daily reports documenting work progress and any pertinent information.
• Manage Request for Information (RFI) processes, ensuring timely resolution of queries and clarifications.
• Actively engage in health and safety programs to promote a secure work environment for all project personnel.
• Identifying and highlighting any concerns or discrepancies in the reported input and collaborating with relevant departments to develop and implement appropriate mitigation actions.
• Working closely with various departments to gain a thorough understanding of their respective scopes and collaborating with them to enhance the quality and accuracy of reporting processes.
• Contribute to quality assurance efforts by actively participating in quality programs, fostering a culture of excellence.
• Provide on-site support during construction phases, conducting site visits and addressing technical issues as they arise.
• Prepare comprehensive contract drawings and documents to guide construction activities effectively.

What We Are Looking For?

• Engineering / Construction Technology Diploma, Degree, or Post-grad Certificate required.
• 2-3 years' construction experience; multi-disciplinary, large-scale projects would be an asset.
• Capable of reading and understanding construction drawings and documents.
• Excellent computer skills – MS Excel, MS Project, Power BI, AutoCAD
• Strong interpersonal, written, and verbal communication skills.
• Self-motivated with good organizational skills.
• Ability to work accurately under pressure.
• Adaptable to flexible work schedule when required to meet deadlines.

Why Choose Webuild?

• Competitive compensation & retirement savings
  – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
• Iconic projects –
  Be part of major linear infrastructure projects that shape Canada's future.
• Day-one coverage –
  Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).
• Wellbeing support –
  Access to our Employee and Family Assistance Program whenever you need it.
• Work-life balance –
  We actively encourage a healthy balance between work and personal life.
• Time to recharge –
  Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
• Grow with us –
  Tailored training and development opportunities to advance your career.
• Extra perks –
  Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change)

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.