Procurement & Vendor Data Analyst

ABOUT WASTE LOGIC

We have 30+ years of experience in managing waste and recycling services for businesses throughout Canada. WLI has developed a strong working relationship with over 150 service providers in the solid waste and recycling industry. Waste Logic assists clients to help create their own plans for sustainability, through levers such as waste diversion, new innovations, or employee culture. Throughout our phased process, we provide clients with expertise, tools, and data driven analytics to improve their sustainability efforts.

OUR CULTURE

Waste Logic is Great Place to Work Certified. At Waste Logic, we believe that creating a supportive, empowering, and collaborative environment isn't just good for people; it's good for business. Our people are the driving force behind everything we do, and this certification affirms that we're on the right track when it comes to cultivating a culture where individuals feel valued, heard, and motivated to do their best work.

We are a team that is passionate about the work that we do and the clients we partner with. We consider our employees with their individual skills and talents to be integral to our business, which helps to foster our culture of innovation, accountability, and passion. Our employees have a voice and are directly involved in the success of our company. Waste Logic is an equal opportunity employer.

POSITION SUMMARY

Reporting to the Manager of Procurement & Vendor Partnerships, as the Procurement & Vendor Data Analyst you will support the procurement and vendor-partnership functions by managing and analyzing vendor and procurement data. You will help drive cost-effective vendor sourcing, contract management, vendor performance tracking, and data-driven decision making — enabling the company to optimize vendor relationships, pricing, and service delivery.

You will play a critical role in contract cost modeling, maintaining supplier scorecards, conducting market analysis & category strategies, and developing procurement KPIs tied to company goals.

The ideal candidate is:

• Self-motivated and a keen self-starter
• Eager to take on new challenges
• Detail-oriented and superb with Excel

KEY RESPONSIBILITIES:

Vendor & Procurement Data Management

• Collect, extract, aggregate, and maintain procurement and vendor data from disparate sources (internal databases, vendor submissions, contracts, service-usage data).
• Ensure data quality: validate for completeness, accuracy, and consistency; flag anomalies or inconsistencies.
• Maintain and update vendor master records, pricing tables, contract terms, service-level data, and vendor performance metrics.

Spend & Cost Analysis

• Conduct spend and cost analysis of market rate benchmarking, and cost drivers such as haul distance bin size, frequency, etc.
• Identify savings opportunity through data analysis

Data Analysis & Reporting

• Develop and maintain analytical reports, dashboards, and KPI tracking for procurement and vendor-management functions (e.g., vendor performance, cost spend, price benchmarking, service frequency/usage patterns).
• Use tools such as Excel (and potentially BI tools) to analyze historical spend, vendor rates, customer usage/service patterns, and vendor performance.
• Identify cost-saving opportunities, inefficiencies, pricing discrepancies, or vendor performance risks and present findings to the procurement team / leadership.

Support Vendor Sourcing & Contract Administration

• Support vendor onboarding: ensuring compliance and complete documentation for new vendors (e.g., haulers, recyclers, service providers).
• Assist in evaluating vendor bids, comparing vendor proposals/quotations, and supporting rate negotiations to ensure cost-effective service while maintaining quality.
• Maintain and track vendor service agreements and contracts: document contract terms, expiry/renewal dates, amendments; coordinate renewals or rebids when needed.
• Additional contract management duties include tracking contract expiries and renewals, structuring rates, maintaining an organized contract repository, and supporting negotiations preparations.

Vendor Performance & Compliance Monitoring

• Monitor vendor performance against contractual expectations and service-level commitments (e.g., timeliness, quality, compliance with waste/recycling regulations).
• Assist in resolving vendor-related issues (e.g., missed pickups, billing discrepancies, service complaints) in collaboration with Operations/Client teams.

Strategic & Cross-Functional Collaboration & Support

• Work closely with Procurement, Operations, Sales, Sustainability, and Client-Services teams to align vendor sourcing and service delivery with customer needs and company sustainability initiatives.
• Provide data-driven support for service pricing, contract renewals, quoting, cost benchmarking, and client-facing proposals or summaries.

Continuous Improvement & Process Optimization

• Identify opportunities to improve procurement/vendor-management processes, data workflows, and vendor-management practices — for cost-efficiency, compliance, and data accuracy.
• Support ad-hoc data requests, procurement-related reporting, forecasting, and spend-analysis projects.

EDUCATION BACKGROUND AND QUALIFICATIONS:

• Diploma or Degree in Supply Chain Management (SCMP), Data Analytics, Business Administration or related field (or equivalent experience).
• SCMP/CSCP certification preferred
• 3-5 years of experience in procurement, data analytics, vendor management, or related roles.
• Advanced proficiency in Microsoft Excel is essential; familiarity with data-analysis and business intelligence tools (e.g., Power BI, reporting platforms) is a significant asset.
• Experience in the waste or hauling industry is a valuable asset.
• Strong analytical, data-management, and problem-solving skills; detail-oriented (particularly related to data), with strong organizational ability.
• Strong negotiation, organizational, and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with procurement or CRM systems is an asset.
• Ability to work independently while supporting a team environment.
• Detail-oriented with strong analytical and problem-solving skills.

WORK CONDITIONS & SCHEDULE:

• Location: Onsite at our Edmonton head office
• Work Hours: 8am to 4pm, Mondays to Fridays

COMPANY BENEFITS:

• Competitive base salary and bonus plan
• Full benefits package including Extended Health, Dental, Life, AD&D, LTD, Critical Illness, Employee and Family Assistance Program
• Opportunities for growth and professional development